Executive Assistant

Title - Executive Assistant

Annual CTC

Expected Experience

Location

About the Role:

We are seeking a highly organized, proactive Executive Assistant to support our CEO in day-to-day operations and strategic initiatives. This role also includes administrative responsibilities to ensure smooth functioning of the office and coordination across departments.

Key Responsibilities

Executive Support and Communications

• Calendar Management:

  Masterfully manage the CEO's complex and dynamic calendar, prioritizing appointments, resolving scheduling conflicts, and ensuring the CEO is on schedule and prepared for all engagements.

• Communication Hub:

  Act as the primary gatekeeper and liaison for the CEO, screening and prioritizing all incoming communications (calls, emails, correspondence) and drafting professional responses on the CEO's behalf when appropriate.

• Meeting Support:

  Prepare agendas, presentations, and briefing materials for the CEO’s meetings (internal, external, and Board-level). Attend meetings to take detailed minutes, track action items, and ensure timely follow-up.

• Travel Coordination:

  Arrange detailed domestic and international travel logistics, including flights, accommodations, ground transportation, and comprehensive itineraries. Prepare and reconcile expense reports.

• Special Projects:

  Independently manage and execute special projects or research assignments as directed by the CEO, providing high-level administrative and project management support.

Organization Administration & Office Operations

• Facilities & Vendors:

  Coordinate with building management, IT support, and external vendors (e.g., maintenance, security, supplies) to manage services and resolve operational issues promptly.

• Resource Management:

  Manage inventory of office supplies, equipment, and kitchen stock, handling all procurement and managing associated budgets.

• Filing & Records:

  Maintain and organize secure electronic and physical filing systems for critical company documents, confidential personnel files, and corporate records.

• Event Support:

  Assist with the planning, logistics, and execution of company events, staff meetings, and executive retreats.

Preferred Qualifications

• Bachelor's degree in Business Administration or a related field (or equivalent professional experience).
• Minimum of 1 years of experience providing executive-level support to leadership.
• Proven experience in managing an office or coordinating organization-wide administration.

About Anarvah

Anarvah is a nutraceutical and functional foods brand. We specialize in sourcing, curating, and packaging lab-tested, quality-assured ingredients and wellness products under our own brand. We’re building a new-age nutraceutical company that blends ancient Indian wisdom with modern scientific validation. From sourcing FSSAI and GMP-certified ingredients to offering export-ready formulations, we aim to be the most trusted brand in clean-label wellness.

What We Offer

• Competitive salary and performance-based incentives.
• A collaborative work environment focused on innovation and growth.
• Opportunities for career advancement within a fast-growing organization.