Executive- Administration & Travel Operations

Position: Executive – Administration & Travel Operations

Location:

Reporting To:

Experience:

About NIRU Group

Niru Group

The Opportunity

We are seeking an organized and detail-oriented professional to manage end-to-end travel arrangements and administrative support for NIRU executives. You will be the backbone of our operations — ensuring smooth coordination of travel logistics, meticulous record management, and executive-level administrative support. This is an on-site role requiring strong communication skills, discretion, and efficiency in a fast-paced, global environment. 

What You Will Do

Travel & Flight Coordination

• Manage domestic and international flight bookings across multiple destinations and time zones. 
• Coordinate visa, insurance, hotel, airport transfers, and other bookings for senior management and visiting guests. 
• Monitor fare trends and identify cost-efficient options without compromising comfort or convenience.  
• Prepare detailed travel itineraries, including route mapping, flight comparisons, and booking summaries. 
• Maintain trackers for upcoming trips, PNRs, cancellations, and expense reconciliations. 

Administrative Support

• Oversee day-to-day administrative operations including vendor coordination, office upkeep and other. 
• Maintain organized filing systems (digital and physical) for documents, invoices, and travel-related receipts. 
• Liaise with HR and finance teams for reimbursement, advances, and compliance wherever applicable. 
• Provide logistical support for meetings, internal events, and inter-office coordination. 
• Manage confidential information with integrity and discretion. 

Key Skills

• Proficiency in MS Office Suite (Excel, Outlook, Word) and familiarity with flight booking portals. 
• Ability to optimize workflow through AI tools and automation, enhancing efficiency across travel planning, administrative tasks, and document management. 
• Strong attention to detail with excellent time management and multitasking ability. 
• High level of communication clarity, professionalism, and client-facing demeanor. 
• Proactive problem-solver who can handle last-minute changes calmly. 
• Knowledge of visa documentation, travel policies, and budgeting. 

Who You Are

• Organized & Reliable:

  You thrive on structure, precision, and follow-through. 

• Service-Oriented:

  You take pride in providing seamless support and anticipating needs before they arise, even at odd hours. 

• Calm Under Pressure:

  You can manage multiple bookings, schedules, and requests with grace. 

• Team-Focused:

  You value collaboration, communication, and accountability. 

How to Apply

“Executive – Administration & Travel Operations – [Your Name]”