Executive Administration

Job Position : Administration — Executive Level  Department / Function: HR & Admin / Shared Services  Reporting To: HR Head / Admin Manager / Shared Services Lead  Location: Head Office / Plant / Facilities  Employment Type: Full-Time / Permanent Job Purpose / Summary  Oversee administrative functions, office facility management, supplies, infrastructure maintenance, and general support services. Key Responsibilities / Duties Maintain office facilities, utilities, and maintenance. Manage stationery, assets, office supplies, and inventory. Oversee office security, cleaning, and housekeeping coordination. Liaise with vendors, service providers, and maintenance teams. Ensure compliance with safety standards, facility policies, and regulations. Support staff with administrative needs, including visits, travel arrangements, and events. Required Skills & Competencies Facility / infrastructure management expertise. Vendor management and coordination skills. Strong organizational and multitasking abilities. Responsiveness and problem-solving capabilities. Effective communication and coordination skills. Educational Qualifications Postgraduate degree (Master’s in Business Administration, Public Administration, or related field). Work Experience 5+ years in administration, facility management, or office operations. KPIs / Performance Indicators Facility uptime and maintenance response time. Vendor SLA compliance. Cost control on administrative and facility budgets. Staff satisfaction with facilities and services. Working Conditions / Special Requirements Office and facility visits. Coordination with internal and external parties.