Purchase Assistant

Department / Function: Purchase  Reporting To: Purchase Manager / Procurement Lead  Location: Head Office / Plant  Employment Type: Full-Time / Permanent Job Purpose / Summary  Coordinate and support procurement activities to ensure timely and cost-effective acquisition of materials and services. Key Responsibilities / Duties Process purchase orders and ensure accuracy in pricing and quantities. Communicate with vendors regarding orders, deliveries, and discrepancies. Track shipments and monitor delivery schedules. Maintain purchasing records, reports, and filing systems. Verify requisitions and confirm department requirements before processing. Support inventory management and restocking activities. Ensure compliance with procurement policies and company standards. Assist procurement managers and buyers with administrative tasks. Required Skills & Competencies Proficiency with procurement software and ERP systems. Strong knowledge of purchase order and invoicing processes. Basic understanding of supply chain and inventory management. Strong attention to detail and accuracy in data entry. Effective communication and vendor relationship skills. Organizational and multitasking abilities. Problem-solving and adaptability. Educational Qualifications Bachelor's degree in Business Administration, Supply Chain Management, or related field. Work Experience 2–4 years in procurement or purchasing roles. KPIs / Performance Indicators Timeliness and accuracy of purchase orders. Vendor performance and delivery adherence. Inventory turnover rates. Cost savings and budget adherence. Compliance with procurement policies. Working Conditions / Special Requirements Office-based with occasional site visits. Coordination with internal departments and external vendors.