Event Management Specialist

The Event Management Specialist is responsible for planning, coordinating, and executing events from concept to completion. The role ensures seamless event delivery, effective stakeholder coordination, and alignment with organizational objectives, branding, and quality standards.

Key Responsibilities

1. Event Planning & Execution

• Conceptualize, plan, and manage conferences, seminars, workshops, meetings, exhibitions, and public events.
• Develop event plans, timelines, budgets, and execution strategies.
• Oversee end-to-end event execution, including on-site management and post-event activities.

2. Logistics & Vendor Coordination

• Coordinate venues, catering, travel, accommodation, audiovisual arrangements, and event infrastructure.
• Liaise with vendors, suppliers, and service providers; negotiate contracts and ensure timely delivery.
• Monitor vendor performance and ensure adherence to quality standards.

3. Stakeholder & Guest Management

• Coordinate with speakers, dignitaries, sponsors, partners, and participants.
• Manage invitations, registrations, RSVPs, and attendee communications.
• Ensure protocol management, hospitality, and guest experience.

4. Budgeting & Cost Control

• Prepare and manage event budgets and expense tracking.
• Ensure cost efficiency and adherence to approved budgets.
• Prepare financial summaries and reconciliation reports post-event.

5. Branding, Promotion & Communication

• Ensure consistent branding across event materials and communications.
• Coordinate promotional activities, event collaterals, and digital outreach.
• Support social media, website updates, and publicity related to events.

6. Risk Management & Compliance

• Identify potential risks and develop contingency plans.
• Ensure compliance with safety regulations, permissions, and local guidelines.
• Manage crowd control, security coordination, and emergency protocols.

7. Documentation & Reporting

• Prepare event reports, feedback analysis, and performance evaluations.
• Maintain records of events, vendors, budgets, and contacts.
• Document events through photographs, videos, and media coverage.

Skills & Qualifications

Essential Qualifications

• Bachelor’s degree in Event Management, Hospitality, Mass Communication, Management, or a related field.
• 3–6 years of experience in professional event planning and execution.
• Strong organizational, multitasking, and time-management skills.
• Excellent communication and negotiation abilities.

Preferred Attributes

• Ability to manage multiple events simultaneously.
• Attention to detail and problem-solving mindset.
• Ability to work under pressure and meet tight deadlines.
• Willingness to travel and work flexible hours.
• Familiarity with digital event platforms and hybrid/virtual events.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹30,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Life insurance
• Provident Fund

Work Location: In person