Documentation Executive

Job Title: Documentation Executive Department: Operations / Project Management Industry: Solar Energy / Solar Installation Location: [KHATRAJ,KALOL] Reporting To: Project Manager / Operations Head Job Summary: The Documentation Executive is responsible for managing and maintaining all project-related documents, applications, and compliance records for solar installation projects. The role ensures that all documentation is accurate, complete, and submitted on time to relevant authorities, clients, and internal departments. Key Responsibilities: Prepare and manage project documentation related to solar installations (e.g., proposals, agreements, technical drawings, and reports). Handle application processes on government portals such as PM SURYA GHAR MUFT BIJLI YOJNA, MNRE, DISCOM, or other solar subsidy platforms. Maintain accurate records of approvals, site photographs, work progress, commissioning certificates, and inspection reports. Coordinate with internal teams (Design, Purchase, Site, and Finance) to collect necessary documentation. Ensure timely submission of documents for project approvals, net metering, and subsidy claims. Verify and file vendor and client documentation (KYC, PAN, GST, etc.). Track and update the status of applications and share regular reports with management. Maintain digital and physical filing systems for easy document retrieval. Ensure all documentation meets company standards and regulatory compliance. Assist in audit preparations and respond to document-related queries from authorities. Qualifications and Skills: Education: Bachelor’s degree (B.Com, BBA, Diploma, or any equivalent). Experience: 1–3 years in documentation, preferably in solar, electrical, or infrastructure projects. Computer Skills: Proficient in MS Office (Word, Excel, PowerPoint), PDF editing, and government portal handling. Knowledge of Solar Industry: Familiarity with solar rooftop project process flow, DISCOM approvals, and MNRE documentation preferred. Soft Skills: Strong attention to detail and organizational skills Good communication and coordination abilities Ability to handle multiple projects simultaneously Time management and follow-up skills Key Performance Indicators (KPIs):Timely submission of documents and applications. Accuracy and completeness of documentation. Reduction in document rejections or resubmissions. Compliance with internal and external standards.