Contractor Administration Facilities

The candidate should have at least 7 – 10 years of total experience in Administration and Facilities in large or mid-size organizations. The preferred industry environment where the candidate has served the most would be in IT or ITES.

Responsibilities:

• Responsible for services like Security, Housekeeping, Pest Control, Cafeteria, Transport, Horticulture, Gym & Facilities management including UPS, Air Conditioning, Fire & Safety systems, Electrical and DG, BMS etc.
• Space planning and allocation
• Development and implementation of Infrastructure and Facilities management strategy, in sync with the business strategy of the company
• Develop goals, objectives and operating procedures of the department and ensure they are aligned with the business objectives and goals of the organization
• Manage real estate initiatives and projects by providing effective solutions that support changing business plans and operations
• Responsible for security of both premises and people. Formulate policies and implement them - Fire, Life & Safety
• Responsible to ensure any time audit readiness in the perspective of Admin & Facilities
• Responsible for financial planning, cost management and delivery of all projects and services within budget
• Participates in the planning, designing, construction and maintenance of facilities at the unit
• Anticipates new and improved trends in the facility management and develops workplace strategies that adapt to the changing needs of the business.
• Coordinate and Liaise with HR / Finance and other support departments
• Responsible for waste management & scrap disposal process as per set guidelines by Government
• Responsible for the F&B arrangements related to client visits, audits, internal events in close coordination with employee engagement team
• Budget v/s Expenses tracking and reporting on a monthly basis with deviation report

• Proactively communicates with management and develops solutions that align with the business needs

• Develops and maintain relations with Vendors/Service Providers
• Handling petty cash/ local purchases & local vendor management for services / deliveries
• Preparation of monthly reports on Tasks completed and WIP’s activities, Time sheets & monthly expenses reports
• Acquainted with STPI/SEZ, Customs & Central Excise procedures, Shops & Establishment, Municipal, Police & local Governance compliance etc.
• Organizing company events like Team parties, Quarterly Parties & Annual Parties
• Forecasting & implementing qty / yearly budgets related to Admin & Facilities
• Responsible for processing bills on time

Skills:

• Good communication skills and should know to speak, read & write English, Hindi and preferably speak local language as well.
• Self-motivated, team player to lead a multi-functional team.

• Essential:

  Engineering degree (Electrical / Mechanical) is a must however Diploma in Engineering (Electrical / Mechanical) can be considered

• Preferable:

  Engineering degree (Electrical / Mechanical) is a must however Diploma in Engineering (Electrical / Mechanical) can be considered.