Conference Executive

Role Summary

The conference executive is responsible for the end-to-end planning, coordination, and execution of conferences, seminars, and professional gatherings. This role demands a blend of logistical precision, stakeholder management, and creative problem-solving to deliver seamless and impactful events.

Key Responsibilities

• Plan and execute conferences, workshops, and symposiums from concept to completion
• Coordinate with internal teams, vendors, speakers, and sponsors to ensure smooth operations
• Manage event logistics, including venue booking, catering, AV setup, and delegate registration
• Develop event timelines, budgets, and contingency plans
• Oversee marketing and promotional activities in collaboration with the communications team
• Ensure compliance with health, safety, and accessibility standards
• Handle on-site execution and troubleshoot real-time issues
• Collect post-event feedback and prepare performance reports

Required Skills & Tools

Event Management: End-to-end planning, vendor coordination, scheduling

Communication: Stakeholder engagement, negotiation, public speaking

Tech Proficiency: MS Office, Zoom/Webex, Eventbrite, Cvent, CRM tools

Marketing Support: Social media coordination, email campaigns, basic design (Canva)

Budgeting: Cost estimation, vendor quotes, invoice tracking

Soft Skills: Multitasking, adaptability, attention to detail, crisis management

Qualifications

• Bachelor’s degree in Event Management, Hospitality, Communications, or related field
• 2–4 years of experience in event coordination or conference management
• Familiarity with academic or industry-specific conference formats (preferred)
• Certifications in event planning or project management are a plus

Success Metrics

• On-time and on-budget delivery of events
• Positive feedback from attendees, speakers, and sponsors
• Growth in delegate participation and engagement
• Efficient vendor and stakeholder coordination
• Post-event reporting and actionable insights

Job Types: Full-time, Permanent

Pay: ₹18,000.00 - ₹23,000.00 per month

Benefits:

• Health insurance

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• Performance bonus
• Yearly bonus

Education:

• Master's (Preferred)

Experience:

• Conference Handling: 2 years (Preferred)

Language:

• English (Preferred)

Work Location: In person