Computer Operator

Job Description Form

• Department: Warehouse
• Location: Office / Store
• Job Title: Computer Operator
• Reports To: Store Incharge / Warehouse Head

GENERAL DESCRIPTION

The Computer Operator is responsible for managing all computer-based work in the warehouse, including stock entries, product data, and documentation of goods received and issued.This role ensures that every item in the warehouse is properly recorded in the system, that all entries are accurate, and that related documents are well maintained.The Computer Operator plays a key part in keeping the warehouse organized and in helping the Store Incharge with daily reports and stock verification.

KEY RESPONSIBILITIES

1. Data Entry & Product Management

• Enter all inward and outward stock details in the system on a daily basis.
• Create new product entries with correct item names, codes, prices, and other details.
• Update product information whenever there are changes in stock, price, or description.
• Maintain proper digital records of all warehouse items for easy tracking and reporting.
• Assist the warehouse team in maintaining accuracy in stock software or ERP systems.

2. Product Auditing & Stock Verification

• Conduct regular product audits with the Store Incharge to match system stock with physical stock.
• Identify and report any difference or shortage immediately to the Store Incharge.
• Maintain a log of audit findings and help in resolving stock discrepancies.
• Ensure that all stock data is updated after verification.

3. Documentation & Record Keeping

• Keep proper documentation of all goods received in the warehouse, including purchase bills, delivery challans, and gate entries.
• Prepare Goods Received Notes (GRN) and ensure all related paperwork is complete and filed properly.
• Maintain both soft and hard copies of all warehouse documents.
• Support in preparing daily, weekly, and monthly stock reports for management review.

4. Coordination & Reporting

• Coordinate with the Store Incharge, Purchase Department, and Accounts Team for data verification and report preparation.
• Assist in updating product price lists, barcodes, and vendor details.
• Generate regular reports such as daily stock movement, audit summaries, and new product entry lists.
• Ensure smooth and timely sharing of data between the warehouse and other departments.

5. Compliance & System Maintenance

• Follow company procedures for data accuracy, confidentiality, and reporting timelines.
• Ensure system files are regularly updated and backed up.
• Support the warehouse team in maintaining an organized and clean work environment.

6. Cash Counter Support (Secondary Responsibility)

• Assist at the cash counter when required, such as during peak hours, staff shortage, or absences.
• Handle billing, customer payments, and return entries as per company’s Cash Counter SOP.
• Maintain accuracy in transactions and ensure smooth customer service.
• Follow all company guidelines for handling cash and system billing operations

EDUCATION QUALIFICATION

• Graduate in Commerce or Computer Applications.
• Knowledge of Excel, Word, and inventory or billing software is preferred.

SKILLS REQUIRED

• Strong computer skills with good typing speed and accuracy.
• Knowledge of stock and inventory management processes.
• Good communication and coordination skills.
• Detail-oriented, responsible, and well-organized.
• Ability to work independently and meet deadlines.

REPORTS TO BE PREPARED

• Daily Stock Entry Report
• Goods Received Summary
• Product Audit Report
• New Product Entry Report
• Monthly Stock Update

NOTE

This job description is not limited to the above duties. The employee may be assigned additional related responsibilities as per the needs of the warehouse or management.

Job Type: Full-time

Work Location: In person