The Compliance Officer ensures the organization operates within legal and ethical boundaries while achieving business objectives, maintaining comprehensive compliance across labor laws, regulatory requirements, and building safety standards, and developing robust compliance programs to mitigate organizational risks.

KEY RESPONSIBILITIES

Create and execute effective legal compliance programs within the organization

Establish sound internal controls and monitor adherence across all operations

Develop comprehensive compliance frameworks covering labor, regulatory, and building standards

Ensure alignment with local, national, compliance requirements

Policy Development & Management

Draft and revise company policies to align with legal requirements and state specific standards

Develop building-specific compliance policies and procedures

Create standardized compliance documentation and reporting templates

Regularly update policies to reflect changing regulatory landscape

Building Compliance Management

Ensure compliance with building safety regulations, fire safety codes, and occupational health standards

Monitor adherence to building permits, licenses, and statutory approvals

Coordinate building safety audits and inspections with regulatory authorities

Manage compliance for HVAC, electrical, plumbing, and structural safety requirements

Oversee elevator certifications, fire system testing, and emergency evacuation procedures

Ensure compliance with accessibility standards and environmental regulations

Auditing & Risk Assessment

Conduct regular audits of processes, practices, and documents to identify weaknesses

Evaluate business activities and investments to assess compliance risk

Perform building compliance audits including safety systems, permits, and certifications

Assess vendor compliance with building and safety standards

Identify potential compliance gaps and develop remediation plans

Labor Law Compliance

Ensure adherence to labor laws, employment regulations, and workplace safety standards

Submit labor compliance documents with clients for audit purposes

Coordinate with vendors to submit compliance documents monthly as per labor laws

Monitor compliance with wage and hour regulations, leave policies, and employee benefits

Ensure workplace safety compliance including safety training and incident reporting

Collaborate with external auditors, HR, and regulatory bodies when necessary

Training & Education

Educate and train employees on regulations and industry best practices

Documentation & Reporting

Maintain comprehensive compliance documentation and records

Prepare regular compliance reports for management and clients

Track and report on building certifications, licenses, and permit renewals

Document compliance audits, findings, and corrective actions

Ensure audit-ready compliance documentation at all times

Vendor & Stakeholder Management

Coordinate with vendors to ensure compliance document submission

Monitor third-party compliance with contractual and regulatory requirements

Manage relationships with regulatory authorities and inspection agencies

Oversee compliance aspects of vendor selection and performance evaluation

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Compliance lead