Chief of Staff

primary support to the Managing Director (MD)

Responsibilities

• Direct MD Support & Task Follow-Ups

• Manage the MD’s calendar, priorities, and action items, ensuring tasks are completed on time.

• Follow up with team members and departments on tasks and deliverables assigned by the MD

  , tracking progress and reporting updates.
• Prepare meeting briefs, sales reports, and event updates to keep the MD informed and focused.

• Sales and Revenue Support

• Work with the sales team to track leads, sponsorships, exhibitor commitments, and client communications.
• Support follow-ups with sponsors and partners to close deals for events, subscriptions, and other offerings.
• Draft proposals, sponsorship packages, and presentations with high attention to detail.

• Events Coordination

• Ensure smooth execution of flagship events like the

  Mercom India Renewables Summit

  , following up on all sales and operations deliverables.
• Track sponsorship commitments, exhibitor deliverables, and event deadlines, escalating issues when needed.
• Coordinate across events, sales, and marketing teams to ensure all event targets are met.

• Documentation & Financial Oversight

• Cross-check all proforma invoices, contracts, and other key documents

  for accuracy and alignment with commitments.
• Maintain proper documentation for client agreements and sponsorship deliverables.
• Ensure all records are accurate and audit-ready.

• Cross-Departmental Alignment

• Keep the MD updated on the status of projects and initiatives across Research, Events, and News teams.
• Help remove bottlenecks and ensure deliverables are completed by following up with the appropriate team leads.

• Operational Efficiency

• Maintain dashboards and trackers for the MD to monitor company performance, event progress, and sales KPIs.
• Support preparation of investor updates, board decks, and external communications.

Ideal Candidate

• 3+ years of experience

  in a Chief of Staff, Executive Assistant, Business Development, or Operations role (preferably in media, events, research, or B2B services).
• Strong

  task management and follow-up skills

  to ensure deliverables assigned by the MD are executed on time.
• Excellent

  writing and communication skills

  ; able to independently draft emails, proposals, and client-facing documents.
• Highly organized and detail-oriented, with the ability to manage multiple priorities simultaneously.
• Skilled at verifying financial documents and maintaining accurate records.
• Professional, client-facing, and able to work effectively in a fast-paced environment.