Business Development Executive (Tendering / Bidding / GEM)

Role & responsibilities

• Preparing tenders and standardized tender templates and paperwork.
• Oversee the compilation and, when necessary, the drafting of high-quality proposals, bids, and tender answers to ensure that tenders and bids are handled professionally, quickly, and compliantly.
• Maintains a list of eligible vendors, particularly for upcoming bids.
• Compilation of varied input to create a more competitive bid document
• Monitoring deadlines
• Checking on evaluation and contract negotiation
• Ongoing communication with the User Department regarding Tender criteria and status.
• Communicate with clients as needed during the tender process, such as non-disclosure agreements, confirmation of interest, etc.
• Maintain internal Procurement documents about the tendering process, including tracking management approval for tendering and contracting actions.
• Maintains tender files and arranges for archiving following the completion of the tender.
• To coordinate, prepare, and assemble bid submission materials with tendering/bidding activities, tender questionnaires, and pre-qualifications;
• To assist the commercial department in cultivating good relationships with existing and potential associates/customers by coordinating customer bid requirements across various departments such as planning, QA/QC, HSE, Engineering, Production, and so on;
• To collect and compile all queries and requests for additional information for communication to customers.
• Examine incoming tenders and make a list of the tender deadline, project start and end dates, tender submission instructions/requirements, and manner of submission.
• To gather tender information and references from a variety of sources, including online search engines, industry, and market intelligence data, and so on, to submit the tender.
• To ensure that tender submission due dates are strictly adhered to, including the checking, binding, packing, and preparation of outgoing submissions;
• To ensure that tender submissions are standardized in format, font, logo, and other factors and comply with the customers tender requirements.
• Prepares status reports and projected timelines for tenders regularly, as needed.
• Coordinates and communicates with Financial Services. In light of the companys evolving and changing demands and prospects during this early stage.
• Create a BOQ in the estimating package by following through on successful acquisitions.
• To manage and marshal the efforts of all relevant departments relating to tendering/bidding activities and contract review
• Being a member of the Business Development team
• Follow up with clients and internally with AE technical team on all potential inquiries
• Learn technical proposal presentations

Preferred candidate profile

• Any Graduate, preferable working in Oil & Gas Industry
• 2-5 years Experience is desired
• Minimum 1 year experience in GeM portal
• Must have excellent verbal and written communication skills.
• Experience in tendering and Proposal
• Keen to work for international clients in different time zones
• Sales and Marketing Experience in Pipeline Integrity would be an added advantage
• Must have excellent English verbal and written communication skills
• Very good people skills and hunger for sales and marketing
• Be very organized highly motivated and enjoy business development
• Keen to work for international clients in different time zones
• Be hungry for growth and enjoy working in a service industry environment
• Any experience with Middle East would be an asset

Perks and benefits

• Attractive salary, PF, Medical Insurance, Telephone Expense
• Salary offered will be based on candidates' interview No bar for right candidate