Business Coordinator

Job Summary:

We are looking for a dynamic and detail-oriented Business Coordinator to support the Vice President – MEP in driving operational efficiency and business coordination across projects. The role involves calendar management, internal and external communication, data handling, and cross-functional coordination. The ideal candidate will be organized, proactive, and capable of working in a fast-paced real estate and construction environment.

Key Responsibilities:

• Provide end-to-end business and administrative support to the VP – MEP, enabling seamless daily operations.

• Coordinate and manage schedules, calendar invites, meetings, travel arrangements, and logistics.

• Prepare reports, presentations and correspondence; ensure timely follow-ups on key action points.

• Liaise between internal teams, consultants, and external vendors to ensure timely flow of information.

• Track departmental progress, maintain project trackers, and support with documentation and record-keeping.

• Organize review meetings, project updates, and key stakeholder engagements.

• Support in preparing data for business reviews, budgeting, and strategic planning.

• Ensure all communication and documentation is handled with the highest level of professionalism and confidentiality.

Requirements:

• 3-6 years of experience in a business coordination, executive assistant, or project support role.

• Strong organizational and multitasking skills, with a structured and detail oriented approach.

• Excellent communication and interpersonal skills to manage relationships across levels.

• Proficiency in MS Office (Excel, PowerPoint, Outlook), Google Suite, and collaborative tools.

• Ability to prioritize work and manage multiple tasks under tight deadlines.

• Professional demeanour with discretion in handling sensitive and confidential matters.

Preferred Skills:

• Prior experience in the real estate, construction, or infrastructure sectors.

• Exposure to project management principles and construction workflows.