Back Office Executive

Job Description

Position: Back Office Executive Reporting To: CEO & Director Project Location: Vadodara About the Organization: ARCH (Advanced Resource Centre for Humanitarian) Development Foundation is a non-profit organization (registered as Section 8) located in Vadodara working towards development activities mainly focused on education, women empowerment, skill and livelihood and financial literacy to name a few. We are working in states like Gujarat, Maharashtra, Uttar Pradesh and Tamil Nadu. For further information, kindly visit our website- www.archfoundation.in Key Responsibilities: · Coordinate with different project teams to collect all bills and invoices related to project expenses. · Verify the accuracy and completeness of the bills and invoices submitted. · Submit the vouchers/ bills / invoices as per project for final accounting. · Process bills in a timely manner, ensuring adherence to financial guidelines and project budgets. · Organize and maintain a systematic filing system for all project-related bills and financial documents. · Categorize bills as per the respective projects, facilitating easy retrieval and reference. · Liaise with various vendors and suppliers to obtain invoices and quotations for project-related services and materials. · Ensure effective communication with vendors to resolve billing discrepancies and discrepancies, if any. · Prepare back-up sheets / list of submitted documents. · Analyze and compare quotations received from different vendors for various projects. · Collaborate with the project teams to select appropriate vendors based on cost-effectiveness and reliability. · Maintain records / excel sheet of advances to employees and payments to vendors. · Facilitate the finalization of vendors and maintain a record of vendor agreements. · Prepare and raise Purchase Orders (PO) for approved vendors and services in line with project budgets and procurement procedures. · Coordinate with project teams to ensure the timely approval and processing of Pos. · Maintain accurate and up-to-date financial records and databases related to project expenses and vendor details. · Support the finance team in periodic financial reconciliations. Required Skills & Competencies: · Billing and Expense Management · Sorting and Filing of Bills · Vendor Coordination · Quotation Comparison and Vendor Finalization · Purchase Order (PO) Processing · Financial Record Maintenance · Good Interpersonal Skills · Ability to meet the reporting deadlines · Knowledge of MS-Office and data management Qualification: Post- graduate or Graduate in Accounting and Finance, CA/CPT or relevant field. Experience: Minimum experience of at least 2-3 years of Basic Accounting and Tally Knowledge. Position Availability : Immediate Application Process: Interested candidates can apply with their updated CV at Hiring@archfoundation.in with subject line as “Accountant Executive” P.S. : Only the shortlisted candidates shall be acknowledged. Job Type: Full-time Job Type: Full-time Pay: From ₹18,000.00 per month Benefits: Paid time off Schedule: Day shift Morning shift Education: Bachelor's (Preferred) Experience: total work: 2 years (Required) Back office: 2 years (Required) Language: English (Preferred) License/Certification: Tally (Required) Work Location: In person