Position: Back Office Executive Reporting To: CEO & Director Project Location: Vadodara About the Organization: ARCH (Advanced Resource Centre for Humanitarian) Development Foundation is a non-profit organization (registered as Section 8) located in Vadodara working towards development activities mainly focused on education, women empowerment, skill and livelihood and financial literacy to name a few. We are working in states like Gujarat, Maharashtra, Uttar Pradesh and Tamil Nadu. For further information, kindly visit our website- www.archfoundation.in Key Responsibilities: · Coordinate with different project teams to collect all bills and invoices related to project expenses. · Verify the accuracy and completeness of the bills and invoices submitted. · Submit the vouchers/ bills / invoices as per project for final accounting. · Process bills in a timely manner, ensuring adherence to financial guidelines and project budgets. · Organize and maintain a systematic filing system for all project-related bills and financial documents. · Categorize bills as per the respective projects, facilitating easy retrieval and reference. · Liaise with various vendors and suppliers to obtain invoices and quotations for project-related services and materials. · Ensure effective communication with vendors to resolve billing discrepancies and discrepancies, if any. · Prepare back-up sheets / list of submitted documents. · Analyze and compare quotations received from different vendors for various projects. · Collaborate with the project teams to select appropriate vendors based on cost-effectiveness and reliability. · Maintain records / excel sheet of advances to employees and payments to vendors. · Facilitate the finalization of vendors and maintain a record of vendor agreements. · Prepare and raise Purchase Orders (PO) for approved vendors and services in line with project budgets and procurement procedures. · Coordinate with project teams to ensure the timely approval and processing of Pos. · Maintain accurate and up-to-date financial records and databases related to project expenses and vendor details. · Support the finance team in periodic financial reconciliations. Required Skills & Competencies: · Billing and Expense Management · Sorting and Filing of Bills · Vendor Coordination · Quotation Comparison and Vendor Finalization · Purchase Order (PO) Processing · Financial Record Maintenance · Good Interpersonal Skills · Ability to meet the reporting deadlines · Knowledge of MS-Office and data management Qualification: Post- graduate or Graduate in Accounting and Finance, CA/CPT or relevant field. Experience: Minimum experience of at least 2-3 years of Basic Accounting and Tally Knowledge. Position Availability : Immediate Application Process: Interested candidates can apply with their updated CV at Hiring@archfoundation.in with subject line as “Accountant Executive” P.S. : Only the shortlisted candidates shall be acknowledged. Job Type: Full-time Job Type: Full-time Pay: From ₹18,000.00 per month Benefits: Paid time off Schedule: Day shift Morning shift Education: Bachelor's (Preferred) Experience: total work: 2 years (Required) Back office: 2 years (Required) Language: English (Preferred) License/Certification: Tally (Required) Work Location: In person
Positions: Senior Coordinator Based at: Vadodara, Gujarat Reporting To: CEO & Director About the Organization: ARCH (Advanced Resource Centre for Humanitarian) Development Foundation is a non-profit organization (registered as Section 8) head quartered in Vadodara working towards development activities mainly focused on education, women empowerment, skill and livelihood and financial literacy to name a few. We are working in states like Gujarat, Maharashtra, Uttar Pradesh, Rajasthan, Madhya Pradesh and Tamil Nadu. For further information, visit our website- www.archfoundation.in Key Responsibilities: · Coordinate project management activities, resources, equipment, and information. · Break projects into doable actions and set timeframes. · Liaisoning with clients to identify and define requirements, scope, and objectives. · Assign tasks to internal teams and assist with schedule management. · Make sure that client's needs are met as projects evolve. · Help prepare budgets. · Monitor project progress and handle any issues that arise. · Act as the point of contact and communicate project status to all stakeholders. · Use tools to monitor working hours, plans, and expenditures. · Create and maintain comprehensive project documentation, plans, and reports. · Plan monitoring visits to project sites to assess progress v/s targets, understanding needs, and mentoring field teams. Required Skills and Competencies: · Excellent communication skills are required, with proficiency in written and verbal skills. · Fluency in Hindi and English. The ability to communicate in multiple Indian languages is a plus. · Advanced proficiency in MS Excel is mandatory. Familiarity with Canva and other designing tools would be a plus. · Ability to handle multiple projects and tasks in an entrepreneurial environment. · Self-motivation and a keen interest in the development sector are expected. · Willingness to travel extensively. Qualification: Post-graduate in social work/extension education/ project management or relevant field from a recognized university. However, candidates with degrees in other disciplines can also apply only if they have relevant experience. Experience: Minimum experience of at least 2-5 years in the social sector is required- preference for those who may have previously engaged in donor management/social impact/program management-based roles. Application Process: Interested candidates can apply with their updated CV at careers@archfoundation.in with subject line as “Senior Coordinator- Vadodara.” Job Types: Full-time, Permanent Pay: ₹30,000.00 - ₹50,000.00 per month Ability to commute/relocate: Gotri, Vadodara, Gujarat: Reliably commute or planning to relocate before starting work (Required) Education: Master's (Required) Language: English (Required) Work Location: In person
Positions: Senior Coordinator Based at: Vadodara, Gujarat Reporting To: CEO & Director About the Organization: ARCH (Advanced Resource Centre for Humanitarian) Development Foundation is a non-profit organization (registered as Section 8) head quartered in Vadodara working towards development activities mainly focused on education, women empowerment, skill and livelihood and financial literacy to name a few. We are working in states like Gujarat, Maharashtra, Uttar Pradesh, Rajasthan, Madhya Pradesh and Tamil Nadu. For further information, visit our website- www.archfoundation.in Key Responsibilities: · Coordinate project management activities, resources, equipment, and information. · Break projects into doable actions and set timeframes. · Liaisoning with clients to identify and define requirements, scope, and objectives. · Assign tasks to internal teams and assist with schedule management. · Make sure that client's needs are met as projects evolve. · Help prepare budgets. · Monitor project progress and handle any issues that arise. · Act as the point of contact and communicate project status to all stakeholders. · Use tools to monitor working hours, plans, and expenditures. · Create and maintain comprehensive project documentation, plans, and reports. · Plan monitoring visits to project sites to assess progress v/s targets, understanding needs, and mentoring field teams. Required Skills and Competencies: · Excellent communication skills are required, with proficiency in written and verbal skills. · Fluency in Hindi and English. The ability to communicate in multiple Indian languages is a plus. · Advanced proficiency in MS Excel is mandatory. Familiarity with Canva and other designing tools would be a plus. · Ability to handle multiple projects and tasks in an entrepreneurial environment. · Self-motivation and a keen interest in the development sector are expected. · Willingness to travel extensively. Qualification: Post-graduate in social work/extension education/ project management or relevant field from a recognized university. However, candidates with degrees in other disciplines can also apply only if they have relevant experience. Experience: Minimum experience of at least 2-5 years in the social sector is required- preference for those who may have previously engaged in donor management/social impact/program management-based roles. Application Process: Interested candidates can apply with their updated CV at careers@archfoundation.in with subject line as “Senior Coordinator- Vadodara.” Job Types: Full-time, Permanent Pay: ₹30,000.00 - ₹50,000.00 per month Ability to commute/relocate: Gotri, Vadodara, Gujarat: Reliably commute or planning to relocate before starting work (Required) Education: Master's (Required) Language: English (Required) Work Location: In person
Position: HR & Admin Executive Location: Vadodara About the Organization: ARCH (Advanced Resource Centre for Humanitarian) Development Foundation is a non-profit organization (registered as Section 8) located in Vadodara working towards development activities mainly focused on education, women empowerment, skill and livelihood and financial literacy to name a few. We are working in states like Gujarat, Maharashtra, Uttar Pradesh, Rajasthan, Telangana, Karnataka and Tamil Nadu. For further information, kindly visit our website- www.archfoundation.in Responsibilities: Handling end to end recruitments by scheduling job interviews, screening & evaluating the candidates in coordination with the management committee. Manage document verification, joining formalities, and offer letters. Conducting orientation and onboarding sessions for new hires. Managing the attendance sytem. Prepare timely salaries of the employees. Carry out employee engagement activities & tainings Provide administrative support to ensure efficient operation of office such as filing, typing, copying, binding, scanning etc. Exhibits polite and professional communication via phone, e-mail as per the requirement. Preparing expense reports, memos and invoices Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques. Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies. Work in coordination with the team for accomplishing related results as needed. Any other tasks assigned by the organization. Required Skills Good interpersonal & communication skills. Full comprehension of office management systems and procedures. Should have computer skills (Microsoft Office, e-mails, etc.) Specialization in handling HR & back office operations, inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc. Qualification: Graduate or post-graduate in human resource/ commerce or relevant field. Experience: Maximum 2-3 years of experience in HR related work. Position Availability: Immediate P.S.: Only the shortlisted candidates shall be acknowledged. Job Type: Full-time Pay: ₹24,000.00 - ₹30,000.00 per month Education: Master's (Required) Experience: Human resources management: 2 years (Required) total work: 2 years (Required) Language: English (Required) Work Location: In person
Position: HR & Admin Executive Location: Vadodara About the Organization: ARCH (Advanced Resource Centre for Humanitarian) Development Foundation is a non-profit organization (registered as Section 8) located in Vadodara working towards development activities mainly focused on education, women empowerment, skill and livelihood and financial literacy to name a few. We are working in states like Gujarat, Maharashtra, Uttar Pradesh, Rajasthan, Telangana, Karnataka and Tamil Nadu. For further information, kindly visit our website- www.archfoundation.in Responsibilities: Handling end to end recruitments by scheduling job interviews, screening & evaluating the candidates in coordination with the management committee. Manage document verification, joining formalities, and offer letters. Conducting orientation and onboarding sessions for new hires. Managing the attendance sytem. Prepare timely salaries of the employees. Carry out employee engagement activities & tainings Provide administrative support to ensure efficient operation of office such as filing, typing, copying, binding, scanning etc. Exhibits polite and professional communication via phone, e-mail as per the requirement. Preparing expense reports, memos and invoices Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques. Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies. Work in coordination with the team for accomplishing related results as needed. Any other tasks assigned by the organization. Required Skills Good interpersonal & communication skills. Full comprehension of office management systems and procedures. Should have computer skills (Microsoft Office, e-mails, etc.) Specialization in handling HR & back office operations, inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc. Qualification: Graduate or post-graduate in human resource/ commerce or relevant field. Experience: Maximum 2-3 years of experience in HR related work. Position Availability: Immediate P.S.: Only the shortlisted candidates shall be acknowledged. Job Type: Full-time Pay: ₹24,000.00 - ₹30,000.00 per month Education: Master's (Required) Experience: Human resources management: 2 years (Required) total work: 2 years (Required) Language: English (Required) Work Location: In person
You will be working as an HR & Admin Executive at ARCH (Advanced Resource Centre for Humanitarian) Development Foundation located in Vadodara. **Role Overview:** As an HR & Admin Executive, your main responsibilities will include handling end-to-end recruitment processes, managing employee onboarding, conducting training sessions, overseeing administrative tasks, maintaining office equipment, and collaborating with the team to achieve organizational goals. **Key Responsibilities:** - Schedule job interviews, screen and evaluate candidates - Manage document verification, joining formalities, and offer letters - Conduct orientation and onboarding sessions for new hires - Manage the attendance system and prepare timely employee salaries - Organize employee engagement activities and training sessions - Provide administrative support for office operations - Exhibit professional communication via phone and email - Prepare expense reports, memos, and invoices - Ensure equipment operation and maintenance - Maintain office supplies inventory - Collaborate with the team to achieve desired results - Perform any other tasks assigned by the organization **Qualifications Required:** - Graduate or post-graduate in human resources, commerce, or a relevant field - Good interpersonal and communication skills - Proficiency in office management systems and procedures - Computer skills including Microsoft Office and emails - Specialization in HR and back-office operations The organization, ARCH Development Foundation, is a non-profit organization registered as Section 8, focusing on development activities such as education, women empowerment, skill development, livelihood, and financial literacy in various states across India. For more information, you can visit their website at www.archfoundation.in. Please note that the position requires a maximum of 2-3 years of experience in HR-related work and is available for immediate joining. Only shortlisted candidates will be acknowledged. This is a full-time job opportunity that requires a Master's degree and proficiency in the English language. The work location is in person at Vadodara.,