Designation
: Assistant Vice President - Facility
Location
: Central Bangalore
CTC Budgeted:
25 Lacs
Role & Responsibilities
In this role, the AVP will be responsible for the management of facility services and processes that support the core business of an organization. It involves strategic planning and maintenance including, managing third-party staff suppliers, and supporting staff, property strategy design and planning, building and janitorial services, health and safety, security, space management, utilities, and communication infrastructure.
- Managing the entire gamut of Maintenance and Facility Management with procurement of operational and maintenance inventory
- Managing the contract of supplier and third-party services
- Overseeing facilities services, maintenance activities, and tradespersons (e.g., electricians, vendors, etc.) .
- Preparing and modifying documents including floor plans, reports, drafts, and emails
- Organizing and supervising other office activities (recycling, renovations, event planning, etc.)
- Assessing staff performance and providing coaching and guidance to ensure maximum efficiency
- Monitoring costs and expenses to assist in budget preparation
- Ensuring operations adhere to the company's policies and regulations
- Planning and coordinating administrative procedures and systems and devising ways to streamline processes Recruiting and training personnel and allocating responsibilities and office space
- Managing entire Electrical distribution system of CCTV, Fire extinguisher, sprinkler system and Safety equipment, Inverters, Plumbing, etc.
- Ensuring the smooth and adequate flow of information within the company to facilitate other business operations
- Monitoring inventory of office supplies and the purchasing of new material with attention to budgetary constraints
- Tracking Budget Expenses, Staffing, Quality Management, Managing Processes, Organization, Coaching, Communication Processes, Disciplining Employees, Motivating Others, Promoting Process Improvement, and Reporting
Skills
- Keeping abreast with all organizational changes and business developments
- Maintaining the duty roster and attendance for the housekeeping, office boys, and other admin staff
- Assisting in resolving any administrative problems
- Following up on priority tickets and ensuring delivery on time
- Strong knowledge of property operations
- The candidate must also demonstrate a good working knowledge of occupational safety and aptitude in client-centric operations.
- Strong background in team management.
- Good research skills and attention to detail
- Ability to juggle multiple projects with superb accuracy
- Exceptional service skills, including government/municipality work, over-the-phone and in-person support for internal employees and departments g. PC skills - Microsoft Outlook, Word, Excel, PowerPoint h. Leadership Ability
Industry Experiance:
Minimum 13-16 years of relevant experience
Age :
Not exceeding 47 years
Qualifications :
BTech (Electrical) / Hotel Management Graduate/ GraduateSkills: employee retention strategies,safety management,cost center management,people management,facility management,facility management (fm),client satisfaction,electrical systems management,ifm,communication,maintenance & repair,client management,vendor management,project management,budgeting,service delivery management,csat,cost control,coaching,contract management,supplier management,building management,profitability enhancement,inventory management,maintenance management,team management,maintenance agreements,client relationship management,pc skills - microsoft outlook, word, excel, powerpoint,commercial propery maintenance
