Assistant Manager - Administration

Purpose/Objective

The Team Member - Administration assists in managing policies, facilities, and resources to ensure compliance, streamline processes, and support budget management for organizational growth and productivity.

Key Responsibilities of Role

Office Operations Management: Manage administrative functions for efficient office operations, including housekeeping and cleaning processes. Logistics Coordination: Arrange transport for employees, equipment, and materials. Maintain records of vehicle usage, fuel, and maintenance. Service Coordination: Support management of administrative services to ensure cost-effectiveness, efficiency, and adherence to Group standards. Inventory and Procurement: Oversee office supplies, equipment inventory, and procurement. Employee Onboarding: Assist in onboarding new employees by preparing workspaces and equipment Vendor Coordination: Coordinate office maintenance and repairs with external vendors. System management: Knowledge for SAP Documentation & reporting: Prepare reports, presentations, and other administrative documents. Cafeteria and Visitor Management: Manage cafeteria, food arrangements, visitor management, and handle billing, payments, and MIS. Facility Cleanliness: Ensure building cleanliness and order, assign duties, inspect work, address complaints, and take corrective action.. Contractor Supervision: Supervise and monitor contractor performance. Service Improvement: Recommend service improvements, evaluate personnel needs, and schedule shifts and cleaning duties. Accommodation Assistance: Assist in managing company accommodation, including booking arrangements and maintenance. Compliance Assistance: Support compliance monitoring to ensure adherence to legal and regulatory standards and minimize organizational risk Training and Development: Conduct training for cleaning supervisors on policies, procedures, and equipment maintenance. Digital Mindset: Overview of digital, AI and other emerging technologies and the ability to proactively identify opportunities through new age technologies and enhance business outcomes to maintain a competitive edge. Key Stakeholders - Internal: Department Heads, Human resources Direct reports Key Stakeholders - External: Regulatory Agencies, Service Providers, Suppliers

Technical Competencies

Administrative Support-APSEZ-P,Budget Management-APSEZ-P,Facility Management-APSEZ-P,Logistics Management-APSEZ-P,Negotiation-APSEZ-P,Query Handling-APSEZ-P,Regulatory Compliance-APSEZ-P,Travel and Accommodation Management-APSEZ-P,Vendor Management-APSEZ-P

Qualifications and Experience

Education Qualification: BSC/B Com/MBA Total Experience: 6 - 8 years of experience in Admin function.