Assistant Director of Administration

We are looking for an ethical and result oriented Assistant Director of Administration with robust leadership skills to manage and improve the efficiency of our organization's operations. Responsibilities of the director of administration will include creating and monitoring budgets, managing administrative staff, improving information systems, guiding operating methods, analyzing financial data and developing operating procedures and policies. Your excellent organizational skills and strategic initiatives will assist our institution in controlling the expenses smartly, harmonizing operations and, enhancing employee performance.

Level - Senior Management

Designation - Assistant Director

Location - Gurgaon

Scholastic Achievements - Masters Degree in Civil Engineering

Essential Requirements

Knowledge of compliances to be followed is a must (Licenses, Audits, Liaison)

Work Experience

Role & Responsibilities

• Developing policies
• Creating and Managing administrative budgets.
• Overseeing day-to-day operations.
• Training and Developing administrative staff.
• Negotiating contracts and agreements with vendors.
• Maintaining corporate relationships.
• Liaisoning with CAA and other departments.
• Updating Management on department performance.
• Sound knowledge of statutory norms and govt policies

Behavioural Skills

• Reliable and self-motivated.
• Good communication skills.
• Superior problem solving skills.
• Strong leadership qualities.
• Strategic thinker.
• Budget management experience.
• People-management skills.
• Exceptional organising skills.

The Head of Administration’s Responsibilities would be

1. Chief of Staff and responsible for the entire gamut of admin activities of the Institute including Estate Management, New Construction, Vendor Management Maintenance, Food, Safety/Security, Statutory Compliances, Records and Logistics

2. Create and Manage Administrative and Maintenance Budget

3. Excellent knowledge of the topography of the city to optimize the logistics support.

4. Guard the Institute’s fixed assets in proper condition, though accounts are the owners of the Assets.

5. Ensure that all assets are covered under proper insurance policies

6. Responsible for all new constructions in the campus and also maintenance of existing infrastructure.

7. Identify and develop vendors for hundreds of products and Services

8. Responsible for the students wellbeing while they are inside the campus.

9. Plan and conduct major events both inside and outside the campus.

10. Possess good grasp and expertise over statutory rules / government policies for academic institutions and ensure adherence to the standard operating procedures.

11. Capable of maintaining and running a good kitchen with an out-sourced team

12. Support onboarding process for new batches

13. Provide necessary support to students’ service requests and requirements.

14. Possess adequate knowledge of running a full - fledged guest house

15. Responsible for Periodic feedback collection from students and the guests.

16. Possess good knowledge on the disciplinary action procedures for students’ misconduct and create proper incident reports.

17. Possess a good knowledge about the security system

18. Able to handle civil construction through architect and multiple contractors

19. Ability to handle maintenance of electrical electronics and mechanical equipment

20. Knowledge of HT power equipment including Renewable Energy, STP,WTP

21. Possess sound knowledge of statutory norms of running a STP,

22. Ability to manage a large group of outsourced manpower from House Keeping, Electrical, plumbing, STP, WTP to Landscaping laborers.

23. Ability to lead team to excel in their performance and develop a second level of command at work.

24. Have good relationship management skills and ability to resolve cross functional issues for smooth conduct of the institute.

25. Possess good knowledge on performance appraisal systems and promotion policies guidelines to lead / motivate team.

26. Possess adequate knowledge on hostel management and run the hostels smoothly through hostel wardens

27. Possess knowledge of student exit processes.

28. Conduct periodic feedback schedules and surveys to measure students satisfaction levels.

29. Conduct frequent audits of all activities.

30. Maintain records of all outsourced staff including police verifications

31. Maintain strategic relationship with local bodies and govt departments

32. Must be quick learner and thinker on the feet.

33. As Head of the admin department, provide support for strategic planning and progress of the institution.

Strong leadership qualities, analytical and strategic thinking skills, an aptitude for money and budgeting, the capacity for multitasking, and exceptional interpersonal skills are required of the successful candidate.

The Head of Administration should ensure that administrative tasks are carried out efficiently, reduce waste, and streamline processes.