Asset Management Specialists

About Company: They balance innovation with an open, friendly culture and the backing of a long-established parent company, known for its ethical reputation. We guide customers from what’s now to what’s next by unlocking the value of their data and applications to solve their digital challenges, achieving outcomes that benefit both business and society.

Job Title: Asset Management Specialists - Senior

Location: Mumbai,pune

Work Mode: WFO

Experience: 8-12 years

Job Type: Contract to hire (C2H)

Notice Period: - Immediate joiners.

Any Project specific Prerequisite skills

Asset Management Specialists - Senior

Detailed JD

Job Summary:

The Software Asset Management Analyst will be responsible for the end-to-end lifecycle of software assets, including procurement, license management, compliance, renewals, and vendor coordination. The role requires strong collaboration with IT, procurement, legal, and desktop support teams to ensure software usage aligns with contractual, financial, and regulatory requirements.

Key Responsibilities:

Software Request & License Management

Process software requests via BMC Helix/Digital Workplace Portal.

Validate license availability and assign licenses through vendor portals (e.g., Microsoft 365, Autodesk).

Initiate license harvesting or procurement when required.

Maintain accurate records of license assignments, usage, and compliance.

Contract & Renewal Management

Track contract expirations using dashboards (Asana, Remedy).

Coordinate with legal and procurement for contract reviews and renewals.

Ensure Ariba contracts are active and published before PR/PO creation.

Maintain documentation in Ariba and Remedy for audit readiness.

Procurement & Purchase Order (PO) Process

Create and manage Purchase Requisitions (PRs) and POs in SAP.

Collaborate with the Center of Excellence (COE) for PR processing.

Ensure all approvals (gatekeeper, manager, cost center) are documented.

Track PO status and update stakeholders accordingly.

Vendor & Communication Management

Use shared mailboxes (e.g., [ITPurchasing@cpchem.com](mailto:ITPurchasing@cpchem.com)) for all vendor interactions.

Ensure all communications are tagged to relevant Remedy tickets.

Coordinate with vendors for quotes, license keys, and order confirmations.

Software Deployment & Packaging

Coordinate with desktop engineering and local IT for software packaging and deployment.

Track deployment status and update Remedy tickets.

Manage add-ons and plugin deployments via Intune and Microsoft Entra.

Compliance & Audit

Conduct regular license usage reviews and reclaim unused licenses.

Ensure all actions are documented for audit and compliance.

Support internal and vendor audits by providing accurate license data.

Dashboard & Reporting

Maintain and update SAM dashboards for renewals and compliance tracking.

Export and format data from Remedy for dashboard imports.

Use dashboards for team coordination and audit visibility.

Required Skills & Qualifications:

Bachelor’s degree in IT, Business, or related field.

3–6 years of experience in Software Asset Management or IT Procurement.

Proficiency in SAP, Ariba, Asana, Remedy (BMC Helix), and Microsoft 365 Admin Center.

Strong understanding of software licensing models and compliance.

Experience with vendor portals and contract management systems.

Excellent documentation, communication, and stakeholder management skills.

Ability to work independently and collaboratively in a global team environment.

Preferred Qualifications:

ITIL Foundation or SAM certification (e.g., CSAM, ITAM).

Experience with Intune, Microsoft Entra, and Azure Cost Management.

Familiarity with audit processes and legal contract review.