Administrative Officer

Key Responsibilities

1. School Campus Administration & Estate Management

• Oversee the entire school infrastructure to ensure smooth operations.
• Ensure optimal utilization, maintenance, and upkeep of campus facilities.
• Manage Annual Maintenance Contracts (AMCs), utility services, and vendors related to civil, electrical, and infrastructure works.
• Supervise and coordinate new constructions, renovations, and campus expansion projects.

2. Compliance & Liaison

• Ensure adherence to all statutory and regulatory compliance requirements (e.g., CBSE, Fire Department, Municipality, Police).
• Liaise with local authorities, government departments, and regulatory bodies as necessary.
• Maintain updated records and documentation in line with compliance norms.

3. Safety, Security & Discipline

• Implement and monitor safety, security, and emergency protocols across the campus.
• Lead and supervise the campus security team to ensure round-the-clock vigilance and discipline.
• Organize safety drills, fire preparedness sessions, and emergency response initiatives.

4. Housekeeping, Facilities & Services

• Supervise outsourced housekeeping services to maintain hygiene and cleanliness standards.
• Oversee the upkeep of classrooms, laboratories, washrooms, lawns, and other common areas.
• Ensure smooth functioning of utilities including water supply, electricity, and backup systems (generators, inverters).
• Oversee maintenance of office equipment and coordinate repairs.

5. Event Planning & Execution

• Plan, coordinate, and execute school-wide events such as annual functions, sports meets, cultural programs, workshops, and seminars.
• Collaborate with academic and administrative teams for smooth event execution.
• Manage event logistics, venue preparation, hospitality, and protocol arrangements.

6. Team Management

• Lead teams across estate, security, housekeeping, transport, and facility management.
• Implement team performance monitoring, discipline measures, and regular training.
• Foster a culture of efficiency, accountability, and professionalism.

7. Budget Management

• Develop and manage the administrative budget.
• Monitor expenses and identify cost-effective solutions without compromising quality.

8. Policy Development

• Draft and implement administrative policies and operational procedures.
• Ensure alignment with school goals and regulatory compliance.

9. Record Keeping & Documentation

• Maintain accurate digital and physical records including employee files, maintenance logs, and vendor contracts.
• Prepare and manage reports, memos, and official correspondence.

Desired Profile

• Minimum Graduate.
• Proven experience in administration, facilities management, or a related leadership role—preferably in an educational institution.
• Strong leadership, organizational, and multitasking capabilities.
• Demonstrated discipline, integrity, and a solution-oriented approach to problem-solving.
• Excellent communication, coordination, and interpersonal skills.
• Familiarity with regulatory and statutory compliance relevant to educational institutions is a strong advantage.

Compensation:

Commensurate with experience and aligned with university norms.

Job Type: Permanent

Pay: ₹35,000.00 - ₹50,000.00 per month

Benefits:

• Provident Fund

Schedule:

• Day shift

Work Location: In person