Administrative Executive

About the Role

The Administrative Executive supports day-to-day office operations, facilitating efficient coordination among multiple departments. This role requires excellent organisational ability, professionalism, and the capacity to multitask in a fast-paced environment.

Key Responsibilities

• Handle general administrative tasks such as answering phone calls, responding to emails, and managing correspondence.

• Coordinate schedules, meetings, and travel arrangements for management and staff.

• Prepare, review, and edit documents, presentations, and reports for internal and external use.

• Organise and maintain physical and electronic files, records, and databases; ensure confidentiality and accuracy.

• Order office supplies, oversee inventory, and interact with vendors and suppliers for procurement.

• Track employee attendance, leaves, and vacation schedules, working alongside Human Resources.

• Support project management tasks, including scheduling, documentation, and status reporting.

• Assist with budget preparation and expense monitoring to ensure adherence to organisational guidelines.

• Provide support to visitors, staff, and clients, acting as a point of contact for administrative issues.

• Conduct research, collaborate on special projects, and provide reports as requested by management.

Qualifications and Skills

• Bachelors degree in Business Administration, Management, or a related field (preferred).

• Proven experience in an administrative executive or similar role, with strong references.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office applications.

• Outstanding organisational and time-management skills, including multitasking and prioritisation.

• Excellent written and verbal communication skills.

• Strong problem-solving and analytical abilities with an attention to detail.

• Experience handling confidential and sensitive information professionally.

• Customer service orientation and adept interpersonal skills.

• Ability to work independently and as part of a collaborative team.

• Speaking a second language is considered an asset.

Benefits

• Competitive salary and annual performance bonuses.

• Employee benefits, including healthcare, paid leave, and career development programs.

• Supportive workplace culture and growth opportunities.

• Exposure to dynamic projects and cross-functional teams.