Administrative Executive

Job Title: Executive Administration

Experience: 4-5 Years

Department / Function: Administration

Location: Ahmedabad

Employment Type: Full time

Position Overview

We are looking for a detail-oriented administration executive to manage the group administrative support functions. The ideal candidate should have 4-5 years of hands-on experience with strong communication and documentation skills.

with IT hardware/software procurement, vendor management, and facility administration, along with strong communication and MS Office skills.

Key Responsibilities

• Oversee office supplies & facility maintenance
• Coordinate with vendors for AMC, repairs, courier, travel bookings, etc.
• Manage service contracts and vendor evaluation
• Assist HR in onboarding/offboarding support (eg. ID cards, access, systems)
• Ensure compliance with all company related policies
• Procurement activities of the group
• Negotiate contracts and pricing with vendors/suppliers
• Asset Register maintenance
• ISO & CMMI Documentation monitoring and control

Required Qualifications & Skills

The candidate should demonstrate a strong mix of technical knowledge, procurement expertise, and administrative capabilities, combined with effective communication and organizational skills.

Must-have:

• Bachelor’s degree
• 4–6 years of relevant experience in administrative operations from mid-size organisation.
• Procurement management skills.
• Proficiency in MS Office suite (Excel, Word, PowerPoint, Outlook).
• Good communication skills in (written & verbal).
• Strong writing and documentation skills.
• Fair knowledge in book keeping and vendor management skills.

Skills & Attributes

• Analytical & problem-solving abilities for cost optimization.
• Collaboration & stakeholder management – ability to coordinate across group functional departments
• Employee centric orientation, ensuring timely delivery and high service quality.
• High integrity, accountability, and strong professional ethics.