Administrative Executive

Responsibilities:

• To provide administrative support to the members
• Housekeeping, security, pantry, courier, communication services and upkeep of premises & equipments
• Travel & accommodation booking for members, guests & events
• Procurement of the assets and consumable materials as required
• Database management of the grants under management – maintain, regularly update and generate reports on grant related data
• Vendor Management: Follow up / Track delivery / work completion, follow up for bills, track movement of invoices from submission date to payment date
• Coordination of logistics for the meetings, workshops and any other engagement
• Coordinate with all internal stakeholders (Infrastructure Management Function, Finance Function etc.) and external stakeholders (such as vendors, partners etc.) amicably for enabling these activities

Qualificaton and Experience:

• Graduation in any discipline
• Proficiency in data administration, database tools and report generation
• 3 – 5 years of administration experience

Skills and Attributes:

• Commitment to social cause
• Good office management and coordination skills.
• Good Communication skills – both written and oral
• Willingness to travel and ability to provide functional support
• Excellent interpersonal skills. Belief in fostering team work and nurturing collaborative work culture
• Cost & quality conscious, ability to negotiate with vendor
• Ability to build relationship and network with internal and external stakeholders
• Proficiency in MS Office (Excel, Word and PowerPoint)
• Familiarity with PeopleSoft or any other ERP will be an advantage