Administrative Assistant

Job Description

Job Description: We are seeking a highly organized and efficient Office Administrator to join our team. The ideal candidate will have a minimum of 1-3 years of experience in office administration and possess excellent communication and interpersonal skills. Responsibilities: Reception and Administration: Greet visitors and maintain a welcoming office environment. Answer and direct phone calls in a professional and timely manner. Manage and maintain office calendars and schedules. Coordinate and schedule meetings, including room bookings and necessary arrangements. Office Management: Order and maintain office supplies, stationery, and equipment consumables. Manage office equipment, ensuring proper functioning and maintenance. Oversee office cleanliness and upkeep, coordinating with cleaning services. Data Management and Filing: Accurately input and manage data into various systems. Maintain organized and up-to-date filing systems for easy retrieval of documents. Event Coordination: Assist in planning and organizing internal and external events. Manage event logistics, including invitations, venue arrangements, and catering. General Administrative Support: Provide administrative support to the management team as needed. Handle various office-related tasks such as photocopying, scanning, and mailing. Qualifications: Minimum 1-3 years of experience as an Office Administrator. Excellent verbal and written communication skills. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills. Attention to detail and accuracy. Ability to multitask and prioritize tasks effectively. Additional Responsibilities (Consider Including Based on Company Needs): Travel arrangements for employees (booking flights, hotels, etc.) Payroll processing and benefits administration Vendor management and contract negotiations Expense reporting and reimbursement Facilities management (maintenance, repairs, security) Show more Show less