Administrative Assistant

Role Overview: You will be responsible for assisting the import department with shipment tracking, documentation, and coordination with freight forwarders. Additionally, you will provide general administrative and office support, oversee housekeeping and maintenance activities, and coordinate with security staff to ensure safety procedures are followed. You will also handle vendor communication, manage purchases of supplies, draft email communications, prepare reports, and support cross-department coordination. Key Responsibilities: - Assist the import department with shipment tracking, documentation, and coordination with freight forwarders. - Provide general administrative and office support, including filing, scheduling, and documentation. - Oversee housekeeping and maintenance activities to ensure cleanliness and timely repairs. - Coordinate with security staff, monitor attendance/rosters, and support safety procedures. - Handle vendor communication, obtain quotations, follow up on services, and maintain vendor records. - Manage purchases of office, housekeeping, and maintenance supplies; monitor inventory and process purchase orders. - Draft and manage email communication with internal teams and external stakeholders. - Prepare basic reports and support cross-department coordination. Qualifications Required: - Previous experience in administrative support roles is preferred. - Strong organizational and multitasking skills. - Excellent communication and interpersonal abilities. - Proficiency in MS Office applications. - Ability to work effectively in a team environment. (Note: No additional details about the company were mentioned in the job description.) Role Overview: You will be responsible for assisting the import department with shipment tracking, documentation, and coordination with freight forwarders. Additionally, you will provide general administrative and office support, oversee housekeeping and maintenance activities, and coordinate with security staff to ensure safety procedures are followed. You will also handle vendor communication, manage purchases of supplies, draft email communications, prepare reports, and support cross-department coordination. Key Responsibilities: - Assist the import department with shipment tracking, documentation, and coordination with freight forwarders. - Provide general administrative and office support, including filing, scheduling, and documentation. - Oversee housekeeping and maintenance activities to ensure cleanliness and timely repairs. - Coordinate with security staff, monitor attendance/rosters, and support safety procedures. - Handle vendor communication, obtain quotations, follow up on services, and maintain vendor records. - Manage purchases of office, housekeeping, and maintenance supplies; monitor inventory and process purchase orders. - Draft and manage email communication with internal teams and external stakeholders. - Prepare basic reports and support cross-department coordination. Qualifications Required: - Previous experience in administrative support roles is preferred. - Strong organizational and multitasking skills. - Excellent communication and interpersonal abilities. - Proficiency in MS Office applications. - Ability to work effectively in a team environment. (Note: No additional details about the company were mentioned in the job description.)