Administrative Assistant

Elessent Clean Technologies is a global leader in process technologies to drive sustainability and carbon neutrality in the metal, fertilizer, chemical, and oil-refining industries with an unwavering commitment to customer support. We provide extensive global expertise across our portfolio of offerings in key applications – MECS® sulfuric acid production, STRATCO® alkylation, BELCO® wet scrubbing, and IsoTherming® hydroprocessing. Offering critical process equipment, products, technology, and services, we enable an array of industrial markets, including phosphate fertilizer, non-ferrous metals, oil refining, petrochemicals, and chemicals, to minimize their environmental impact and optimize productivity. We are dedicated to helping our customers produce high-quality products used in everyday life in the safest, most environmentally sound way possible, with a vision to make the world a better place by creating clean alternatives to traditional industrial processes.

The Administrative Assistant at Elessent Clean Technologies provides a range of administrative support to ensure the efficient operation of the office. They support management and/or staff in a business or functional unit, handling tasks related to calendaring, document preparation, correspondence, travel arrangements, and meeting/travel coordination. This role requires knowledge of Elessent's business practices, policies, programs, and product line. The Administrative Assistant resolves routine and non-routine inquiries while maintaining confidentiality.

• Maintain all necessary Compliance and liaison with authorities related to Shop & Establishment
• Prepare and maintain MOM of Board meetings & regular meetings, and other documentations.
• Support Management in employee engagement activities.
• Support sales team on proposals and post-PO requirements.
• Prepare Store Receipts and Delivery Challans.
• Provide HR Support based on the requirement (Leave records, employee Life cycle Management.
• Employee Benefits Management (Insurance & Meal Coupons, Etc.)
• Petty cash maintenance.
• Other sites: Management and maintenance.
• Answer phone calls, schedule meetings, and support visitors.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Complete operational requirements by scheduling and assigning administrative projects and expediting work results.
• Make travel arrangements for senior staff, including booking flights, cars, hotels, or restaurant reservations.
• Exhibit polite and professional communication via phone, email, and mail.
• Support the team by performing tasks related to organization and strong communication.
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensure the operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
• Provide information by answering questions and requests.
• Maintain supplies inventory by checking stock, anticipating needed supplies, and placing and expediting orders for supplies.
• Contribute to the team effort by accomplishing related results as needed.
• Assist in the warehouse stockroom.
• Monitor raw material inventory levels, place orders, and schedule deliveries.
• Generate purchase suggestions for spare parts.
• Monitor supplies/PPE (Personal Protective Equipment).
• Submit purchase requisitions to replenish supplies, raw materials, PPE, and various plant requests.
• Physically & electronically receive packages/materials.
• Conduct monthly inventory counts of raw materials and annual full physical counts.
• Issue parts and PPE to Maintenance and Operations.
• Create inventory labels and label incoming parts.
• Work with accounts payable on invoice discrepancies.
• Maintain general housekeeping.

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