253 Administrative Assistance Jobs - Page 8

Hiring Alert!!! Greetings from Teamware Solutions Role: WM Admin Location: Mumbai Experience: 2-4 Years No tice Period: Immediate Skills: Travel Management, Calendar management, Meeting Coordination, Communication Skills Apply Now: srividhya.g@twsol.com Essential Qualifications and Experience Needed • Strong communication and influencing skills • Strong sense of ownership and accountability for work • Strong understanding of Office Management • Ability to create and work with conflicting priorities • Ability to work with senior business leaders • Ability to maintain a high level of accuracy in preparing and entering information • Very effective organizational skills • Computer skills including in MS Excel, Word & MS PowerPoint • Excellent interpersonal and team building skills • Strong analytical and problem-solving skills • Attention to detail and high level of accuracy Desired Skills / Experience • Junior/ graduate level experience with strong potential and willingness to learn • Managing team administrative activities • Maintaining office supplies (stationary) & coordinating with vendors • In-house accommodation management and co-ordination with employees • Helping with people-engagement programs • Multi-tasking within a high-pressure business environment

Job Description: Experience: 2 to 4 years Top 3 skills: Good communication, Calendar Management, should have hands on experience in Teams event. Lead new hire onboarding and offboarding. Lead procurement of new hire equipment (seeking RTM input) and work with team admin to determine necessary equipment return for offboarding employees. Manage seating maps and support individual and group seating requests. Partner with administrative staff across Core to assist with planning and coordinating larger group meetings and morale events. Site admin: responsible for obtaining details from team admin for planning event. Team admin: responsible for providing adequate notice in requesting site admins support and providing details required for executing event. Partner with support staff across the organization to ensure consistent experiences. Anticipate needs; make administrative decisions and requests for information on behalf of onsite team leaders based on understanding of the various business group priorities. Ensure compliance with administrative operations policies and procedures. Be detail oriented and have consistent and timely follow through to ensure successful outcomes.

Job Title: Executive Administrative Support Job Location: Banglore Job Type: Full-Time-contractual Job Overview: We are seeking a highly organized and proactive Executive Administrative Support professional to manage calendar, travel, event logistics, and resource planning for our organizational leaders. This role requires someone with executive maturity, excellent communication skills, and the ability to manage complex tasks and priorities across multiple stakeholders. The ideal candidate will thrive in a fast-paced, cross-functional environment, demonstrating exceptional problem-solving and decision-making abilities. Key Responsibilities: Calendar Management: Strategically manage the executive calendar, ensuring effective prioritization of meetings, appointments, and logistics based on business needs. Collaborate with key stakeholders to make decisions around scheduling, prioritize high-impact meetings, and manage urgent business needs. Ensure constant communication with the executive and relevant teams to follow up on action items and decisions. Cross-Functional Collaboration and Communication: Act as a liaison between executives, internal teams, and external partners to facilitate the flow of information and ensure alignment with organizational goals. Prepare and direct staff to communicate important updates, best practices, and business insights, maintaining confidentiality and professionalism. Communicate with executive maturity to external partners, third parties, and other senior leaders. Team Management Support: Assist with the hiring, onboarding, and offboarding processes for new employees, vendors, and interns, ensuring a seamless experience. Manage headcount reporting and work closely with HR and Finance teams to maintain accurate staffing data and assist with transitions. Event Coordination and Logistics: Plan, coordinate, and execute events in partnership with leadership, ensuring alignment with business objectives. Lead a team of event planners (if needed) to ensure efficient event execution, leveraging resources to enhance productivity. Evaluate event outcomes and continuously seek opportunities for improvement and efficiency. Resource Management (Expense & Supply Management): Manage and track administrative budgets for events, morale, travel, and office supplies. Ensure compliance with company policies on purchasing, expenses, and budgets, escalating issues to senior management as needed. Coordinate supply management and ensure adequate resources are available for daily operations. Rhythm of Business (ROB): Partner with leadership to develop and manage the annual rhythm of business (ROB), including executive meeting schedules and fiscal year planning. Ensure all relevant stakeholders are aware of upcoming meetings, deadlines, and schedules. Advise on scheduling patterns and help manage workloads effectively. Space Management and Planning: Oversee office space management, including desk assignments, meeting rooms, and remote work status. Ensure alignment of space management with team and organizational needs. Travel Management: Coordinate complex travel arrangements, including flights, accommodations, transportation, and itineraries for executives and teams. Proactively manage logistics during business trips, addressing any changes or issues promptly. Ensure required travel documents are obtained and compliant with company policies. Provide on-site support during business trips when needed. Required Qualifications: 3+ years of experience in administrative support, business support, or customer service, with a focus on meeting scheduling, event coordination, and travel management. Proficiency in MS Office Suite and familiarity with executive-level administrative tools and platforms. Strong organizational and time-management skills with the ability to prioritize multiple tasks and meet deadlines. Excellent communication and interpersonal skills, with a proven ability to collaborate effectively across teams and functions. Ability to manage ambiguity and remain calm under pressure in a fast-paced, dynamic environment. Preferred Qualifications: Bachelors Degree in Business Administration, Human Resources, Marketing, Communications, Psychology, Sociology, or a related field (or equivalent experience). 3+ years of experience managing administrative budgets, including for events, travel, and office supplies. Additional Skills & Attributes: Strong problem-solving abilities and attention to detail. High level of discretion and confidentiality in handling sensitive information. Ability to manage and oversee multiple projects and responsibilities simultaneously. Proactive approach to communication, ensuring all relevant stakeholders are informed. Why Join Us: Work in a collaborative and dynamic team environment. Opportunities for professional growth and development. Competitive salary and benefits package. If you are an organized, detail-oriented individual with a passion for executive support and cross-functional collaboration, we encourage you to apply!

Job Title: Hardware Management Specialist Location: Hyderabad Estimated Start Date: Immediate Contract Duration: 18 months Work Schedule: Shift Timing: 9:00 AM - 6:00 PM (Monday to Friday) Overtime: No overtime required Work Type: Office-based job JOB DESCRIPTION Top skills: Proficient in verbal and written communication. Ability to build effective cross-group working relationships. Team support, hardware requests, raising POs, and any required admin support for the team. Event planning, travel planning, and asset management. Proficiency in Outlook, Word, Excel, PowerPoint Typical Day in the role: Day to day administrative support to the Team. - Daily interaction with the team members to unblock and facilitate the required support. Here is the brief description of the qualities we are expecting: Problem solving through creativity and innovation Excellent communication skills Job prioritization and multitasking Excellent time management skills Quick learner of processes and tools Here are some of the responsibilities: Assist in calendar management and meeting logistics. Manage travel bookings (International and Domestic). Cross collaborating, planning, and support including All Hands, morale events, and other group meetings as needed Work with the Real Estate and facilities team for workplace improvement and management. Purchasing equipment, services and supplies, creating purchase orders, managing accruals and processing invoices. Manage new employee onboarding, shift rostering, reporting allowances to payment team and facilitating transportation. Manage hardware allocation and maintain asset inventory tracking.

Ability to take dictations in English for correspondence and compilation of content for books. Stenography and short hand experience preferred. English medium school background is a must. Well conversant with MS Office & internet search.

Role & responsibilities Backoffice Operations, I.e. Ticketing, Holidays Tours Dept., Hotel Booking, Accounting, Voice Process, Nonvoice Process, Graphic Designer, Content Writer, Photoshop, Tally Preferred candidate profile For Ajmer Location, Graduate and Under Graduate both are preffered with Good Communication Skills, Perks and Benefits Perks and benefits Depends on Skills and as per Comapany Standard. To Apply: Call- Shaifali Sharma( 7728890327 )

- Lead, mentor, and supervise a team of administrative staff, including administrative assistants, receptionists, and clerical personnel. - Set performance goals, conduct regular performance evaluations, and provide constructive feedback to team member

School : GIIS Campus : Bannerghatta Country : India Qualification : Bachelor in Education OverView : This is a full-time, on-site role for an Executive Assistant to the Principal. The Executive Assistant will provide executive support, manage expense reports, handle communication tasks, and provide administrative assistance as needed. Responsibility : Experience in Executive Administrative Assistance and Executive Support Strong Communication skills Organizational skills and attention to detail Ability to prioritize and multitask effectively Experience in the education sector is a plus. SkillsDescription : To ensure smooth functioning of Principal Office. To draft circulars and email to any type of communication from Principal office. To coordinate ensuring smooth functioning of various department. To coordinate for meetings and calendar plan as per meetings Bachelor's degree in relevant field is preferred. Disclaimer : Our company is an equal opportunity employer committed to creating a diverse and inclusive workplace. We encourage applications from individuals of all backgrounds and experiences.

Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Participates in the coordination of administrative functions for one or more executives. Serves as a representative of the organization or in lieu of the executive. May attend meetings, take meeting minutes, and follow-up on outstanding items. Relies on experience and judgment to plan and accomplish goals with discretion. Works under limited supervision. Regular use of creativity and latitude is required. Works with highly confidential information. Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work. Executive Assistant is available only to employees who support a Region or BL Executive, Operations Leader, or VP and above. Qualifications Must be Graduated Additional Information

Act as an executive’s point of contact for employees, clients, and all external parties. Making travel and accommodation arrangements. Structuring daily expenses and preparing weekly, quarterly keeping up with office inventory.

We are looking for a highly skilled and experienced Admin Assistance to join our team at Money Honey Finance Service Pvt Ltd. The ideal candidate will have 2-5 years of experience in the financial services industry. Roles and Responsibility Provide administrative support to ensure smooth day-to-day operations. Manage and maintain accurate records and databases. Develop and implement effective filing systems, both physical and digital. Coordinate travel arrangements, meetings, and events. Prepare and edit correspondence, reports, and presentations. Maintain confidentiality and handle sensitive information with discretion. Job Requirements Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Strong organizational and time management skills. Attention to detail and ability to meet deadlines. Familiarity with financial services industry practices and regulations.

Your scope will include The House of MG and its managed properties as well as Mangalbag. You will work with the Exec Assistant, Principal, and Admin Manager in Shreyas Foundation for smooth coordination of similar work there. Secretarial duties Conserves executives time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Maintains executives appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. Completes projects by assigning work to clerical staff; following up on results. File and retrieve documents and reference materials. Record, transcribe and distribute minutes of meetings and follow up on action taken. Monitor, screen, respond to, and distribute incoming communications Liaise with internal staff at all levels Coordinate project-based work Supervise, coach, and train lower-level staff Streamline, Monitor, and report discrepancies in KRA and KPIs of HODs and assist them to resolve them without delay to ensure alignment in all tasks. Do the same for your own. Admin Work Handle incoming mail and other incoming material of the company. Maintain filing systems of all records, licenses, accounts, and legal files coordinate the flow of information both internally and externally Maintain and inward and outward material (including stationery, equipment, supplies) within the office. Make and maintain a strict Admin budget with monthly reporting on variance. REQUIRED SKILLS: Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite. Knowledge of standard office administrative practices and procedures. Bachelors degree an advantage.

PMS College of Dental Sciences & Research is looking for Administrative Assistant to join our dynamic team and embark on a rewarding career journey Manage incoming calls, emails, and other forms of communication and redirect them to the appropriate personnel Coordinate and schedule appointments, meetings, and events for executives and team members Maintain office supplies and equipment, and place orders when necessary Prepare and distribute internal and external correspondence, memos, and reports Assist in drafting, proofreading, and editing documents, presentations, and reports as required Organize and maintain physical and digital files, ensuring easy retrieval and confidentiality Handle travel arrangements and accommodations for employees or visitors as needed Process and record expenses, invoices, and reimbursements in accordance with company policies Assist in the preparation and coordination of company events, workshops, and conferences Handle general administrative duties such as photocopying, scanning, and filing documents Greet and assist visitors and clients, providing a positive and professional impression of the organization Collaborate with other administrative staff and cross-functional teams to facilitate efficient workflow Maintain and update company databases and contact lists Support HR in onboarding new employees and maintaining employee records Follow up on various tasks and deadlines, ensuring timely completion Handle sensitive and confidential information with integrity and discretion

Responsibilities: Manage office operations, administrative tasks & Tally software proficiency required. Maintain accurate records, coordinate meetings & events, provide exceptional customer service.

Responsibilities: Manage office operations, administrative tasks & Tally software proficiency required. Maintain accurate records, coordinate meetings & events, provide exceptional customer service.

Please find the Job Description below: Responsibilities & Tasks: 1. Administrative Management: - Manage mail (physical and digital) - Identify needed/missing office supplies - Manage and order office supplies and cleaning products. - Manage and report on local expenses. - allocate every team with their order 2. Meeting internal/external: - Manage the scheduling of conference rooms - Ensure necessary equipment and their proper handling. - Ensure tidiness of the place - Prepare, plan and coordinate events/ meetings /video conferences / phone conferences 3. Communication with company collaborators (guests and visitors): - Welcome guests and offer guidance - Manage and report on the needed office supplies and monitor the condition of the supplies already provided - Collaborate effectively with the associated department and other departments. - Respect deadlines and prioritize tasks in order to finalize them in due time. - Ensure good work quality and efficiency. - Maintain a professional behavior and respectful work ethics - Strictly comply with confidentiality and discretion, meaning that any information regarding related functions or any other department must not be communicated. Requirements: - Proficient in English - Knowledge of MS Office, - Ability to make decision and work autonomously, - Ability to prioritize and plan ahead while taking in consideration the deadlines set - Solid adaptability skills, -Anticipation - Excellent communication skills -Social and professional ease - Rigor - Friendly, approachable and helpful. - Dynamic -Exemplary organizational skills - Discretion and confidentiality Perks and Benefits Great Incentive Structure Friday & Saturday fixed week off Fixed shift from 9 am to 6 pm PF Facility

Office management, Blue Collar Staff handle, Administartive,Documentation, Vendor Management,Stock Management.Office Availability of Office Opening / Closing Share CV on jobs@asmohlab.com Required Candidate profile Vendor Management, Maintain Assets Record, Resolve administrative issues.

Key Responsibilities: Office Management: Oversee daily office operations, including maintaining office supplies, managing inventory, and ensuring a clean and organized workspace. Administrative Support: Provide administrative assistance to senior management and staff, including scheduling meetings, managing calendars, and handling correspondence. Reception Duties: Greet visitors, answer phone calls, and direct inquiries to the appropriate personnel. Record Keeping: Maintain and update company records, files, and databases, ensuring all documentation is accurate and up-to-date. Event Coordination: Assist in planning and coordinating company events, meetings, and conferences, including booking venues and arranging catering. Travel Arrangements: Arrange travel and accommodation for employees as needed, ensuring all details are accurately managed. HR Support: Assist the HR department with onboarding new employees, maintaining personnel records, and organizing training sessions. Vendor Management: Liaise with vendors and service providers, ensuring timely delivery of services and resolving any issues that arise. Expense Management: Process expense reports and invoices, ensuring accuracy and compliance with company policies. Project Assistance: Provide support on various projects as needed, including research, data entry, and preparation of reports

Manage front desk operations, including welcoming visitors and directing them appropriately. Handle inbound and outbound calls professionally and efficiently. Maintain visitor records and manage appointments and schedules. Provide basic information to callers and respond to general inquiries. Ensure the reception area is tidy, presentable, and equipped with necessary materials. Coordinate with internal departments for seamless communication. Assist with administrative and clerical tasks as required.

Work Experience: 3 5 years Location: Kalyan Jewellers, Marathalli, Bangalore Job Description: Kalyan Jewellers is seeking an experienced and highly skilled Administrative Professional to join our dynamic team. With 3-5 years of proven work experience, the ideal candidate will play a pivotal role in ensuring the smooth and efficient functioning of our administrative processes. Key Responsibilities: Executive Support: Provide high-level administrative support to executives, including calendar management, meeting coordination. Office Management: Oversee day-to-day office operations, including facility management, supplies procurement, and equipment maintenance. Documentation and Correspondence: Draft and proofread various business documents, correspondence, and reports with a keen eye for detail and accuracy. Calendar Management: Organizing and managing the Chief Creative Officer's schedule, including meetings, appointments, and creative sessions. Meeting Preparation: Assisting in preparing materials for creative meetings and presentations. Attending meetings, taking notes, and helping with follow-up actions. Project Coordination: Support and coordinate various projects, ensuring timelines are met and resources are allocated efficiently. Data Management: Organize and manage data, maintaining databases and filing systems to ensure accessibility and accuracy of information. Event Planning: Plan and execute company events, meetings, and conferences, demonstrating strong organizational and multitasking skills. Problem Solving: Identify and resolve administrative issues promptly, demonstrating a proactive and solution-oriented approach. Policy Adherence: Ensure compliance with company policies, procedures, and legal regulations, and update processes as needed. Team Collaboration: Collaborate with cross-functional teams, fostering a positive and inclusive work environment. Qualifications: Bachelor's degree in Business Administration or a related field. Proven 3-5 years of experience in administrative roles, with increasing levels of responsibility. Proficient Email Drafting and Strong English Speaking Skills Proficient in office productivity tools (e.g. Microsoft Office Suite). Excellent organizational, multitasking, and time-management skills. Strong interpersonal and communication skills. Ability to handle sensitive information with discretion. Adaptability and ability to thrive in a fast-paced environment.

Job description Job Role: JPS Admin Hiring Level: ER / SE Education: Diploma Experience: 4 8 Years Job Role: Administrative role related to Japanese Expat Management We are looking for a suitable experienced person for daily support operations of our Japanese Expats & their families and plan the most efficient administrative procedures. You will provide service to Japanese expats posted in different departments. Person must have great administrative and excellent communication skills. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly. Responsibilities Plan and coordinate administrative procedures and systems and devise ways to streamline processes Ensure the smooth and adequate flow of information within the team to facilitate smooth operations Manage schedules and deadlines Monitor costs and expenses to assist in budget preparation Administrative activities such as Company Vehicles, Drivers, procurement, Visa related services, Travel arrangements such as Hotel & flight bookings, facilities services, maintenance activities and so on. Organize and supervise other office activities (Event planning etc.) Requirements and skills In-depth understanding of office management procedures and departmental and legal policies Familiarity with financial and facilities management principles Proficient in MS Office An analytical mind with problem-solving skills Excellent organizational and multitasking abilities A team player with leadership skills

Job Summary To co-ordinate and execute day-to-day administrative and corporate secretarial support to the MAU Fund CS & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (MAU) S.A To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with. To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures. To build, develop and maintain partnerships with Operation teams in MAU To assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed. Core Responsibilities Responsible for the provision of corporate secretarial support to the MAU Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Mauritius) S.A. Acts as a point of contact for daily operations on complex clients Assist with the audit process, Attend board and shareholders meetings Finalise board minutes, prepare complex board packs Review board minutes of more junior team members Prepare and review RCS, RBO, UBO and other related documents Review of bank account opening forms Coordinate with the MAU FCS and Payment team on payments processing Conduct transaction monitoring (TM), monitor/ensure TM are properly conducted for all payments Conduct/review Compliance File Review (CFRs) of Client files Assists on client onboarding processes. Ensure prompt follow-up and timely execution of requests, in good quality, from the MAu FCS team Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships with the FCS team. Acquire knowledge to become specialists of their designated clients' requirements and deliverables. Seeks knowledge and expertise for their own professional development. Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists. Workflow Management Ensures timesheets are completed daily and accurately filed for all hours worked. Systems Monitors and updates all deliverables via Navigator Flow in a timely manner, as needed. Ensures filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner. Monitor and ensure that Antrance is properly updated in line with internal guidelines Understands and uses best practice on workflow platform/s. Risks Ensures relevant procedures and checklists are adhered to and completed to mitigate errors. Acquires knowledge of risk factors and potential breach.

* Need to manage all administrations work. Collecting of Contractor bill, all attendance work for Greater Noida location & vendors also. * Maintain monthly housekeeping Stock, Stationery distribution, warehouse maintenance. Required Candidate profile Need to proficient in Administrations work and excel Need to maintain all daily requirements like collecting attendance,all joining employee formalities, providing safety training, housekeeping stock

Job Title: Executive Assistant Work location: Gurgaon Timings: 3pm 12 am Working days: Mon-Fri Educational Qualification/ Experience: 8+ years of experience Any Graduate or master’s degree or comparable experience Experience working with US based companies. Roles/ Responsibilities: Effectively manage executives' calendars, schedule appointments, and coordinate project tasks to ensure deadlines are met. Serve as a central point of contact for internal and external communications, facilitating effective information flow between executives and project team members. Handle travel arrangements for executives and coordinate meetings, ensuring seamless logistics for both administrative and project-related activities. Maintain an organized filing system of paper and electronic documents. Handle sensitive information with discretion, maintain confidentiality, and monitor project deliverables to ensure they meet quality standards. Develop and sustain a level of professionalism among staff and clientele. Act as the primary point of contact between the executive and internal/external stakeholders. Generate and distribute regular project status reports and other relevant documentation to stakeholders and executives. Anticipate and resolve administrative issues and challenges to ensure smooth operations. Help identify and resolve project issues, escalating when necessary. Handle claims processes, including documentation, submission, and resolution. Skills/ Abilities: Minimum of 8+ years of experience as an Executive Assistant reporting directly to senior management. Advanced Microsoft Office skills, with an ability to become familiar with firm- specific programs and software. Strong problem-solving skills with impeccable multi-tasking abilities. Excellent verbal and written communication skills to facilitate effective interaction with executives, team members, and stakeholders. Excellent organizational and time-management skills. Ability to multitask, manage deadlines, and priorities in both administrative and project-related contexts. Effective problem-solving skills to address challenges and obstacles, whether they arise in administrative tasks or project activities. Keen attention to detail, especially in document preparation, and administrative tasks, to avoid errors and ensure accuracy. Experience handling requests and approvals, including understanding organizational policies, and coordinating with team members to ensure adequate information is received for approval Please share your updated resume on harshita.kaur@elementshrs.com

Recording and Preparing Meetings, Seminars, and Minutes Determining and Setting Office Procedures and Routines Scheduling and Confirming Meetings Answering Telephone and Forwarding Telephone Calls and Messages Responding to Electronic Inquiries