262 Administrative Assistance Jobs - Page 9

Office management, Blue Collar Staff handle, Administartive,Documentation, Vendor Management,Stock Management.Office Availability of Office Opening / Closing Share CV on jobs@asmohlab.com Required Candidate profile Vendor Management, Maintain Assets Record, Resolve administrative issues.

Key Responsibilities: Office Management: Oversee daily office operations, including maintaining office supplies, managing inventory, and ensuring a clean and organized workspace. Administrative Support: Provide administrative assistance to senior management and staff, including scheduling meetings, managing calendars, and handling correspondence. Reception Duties: Greet visitors, answer phone calls, and direct inquiries to the appropriate personnel. Record Keeping: Maintain and update company records, files, and databases, ensuring all documentation is accurate and up-to-date. Event Coordination: Assist in planning and coordinating company events, meetings, and conferences, including booking venues and arranging catering. Travel Arrangements: Arrange travel and accommodation for employees as needed, ensuring all details are accurately managed. HR Support: Assist the HR department with onboarding new employees, maintaining personnel records, and organizing training sessions. Vendor Management: Liaise with vendors and service providers, ensuring timely delivery of services and resolving any issues that arise. Expense Management: Process expense reports and invoices, ensuring accuracy and compliance with company policies. Project Assistance: Provide support on various projects as needed, including research, data entry, and preparation of reports

Manage front desk operations, including welcoming visitors and directing them appropriately. Handle inbound and outbound calls professionally and efficiently. Maintain visitor records and manage appointments and schedules. Provide basic information to callers and respond to general inquiries. Ensure the reception area is tidy, presentable, and equipped with necessary materials. Coordinate with internal departments for seamless communication. Assist with administrative and clerical tasks as required.

Work Experience: 3 5 years Location: Kalyan Jewellers, Marathalli, Bangalore Job Description: Kalyan Jewellers is seeking an experienced and highly skilled Administrative Professional to join our dynamic team. With 3-5 years of proven work experience, the ideal candidate will play a pivotal role in ensuring the smooth and efficient functioning of our administrative processes. Key Responsibilities: Executive Support: Provide high-level administrative support to executives, including calendar management, meeting coordination. Office Management: Oversee day-to-day office operations, including facility management, supplies procurement, and equipment maintenance. Documentation and Correspondence: Draft and proofread various business documents, correspondence, and reports with a keen eye for detail and accuracy. Calendar Management: Organizing and managing the Chief Creative Officer's schedule, including meetings, appointments, and creative sessions. Meeting Preparation: Assisting in preparing materials for creative meetings and presentations. Attending meetings, taking notes, and helping with follow-up actions. Project Coordination: Support and coordinate various projects, ensuring timelines are met and resources are allocated efficiently. Data Management: Organize and manage data, maintaining databases and filing systems to ensure accessibility and accuracy of information. Event Planning: Plan and execute company events, meetings, and conferences, demonstrating strong organizational and multitasking skills. Problem Solving: Identify and resolve administrative issues promptly, demonstrating a proactive and solution-oriented approach. Policy Adherence: Ensure compliance with company policies, procedures, and legal regulations, and update processes as needed. Team Collaboration: Collaborate with cross-functional teams, fostering a positive and inclusive work environment. Qualifications: Bachelor's degree in Business Administration or a related field. Proven 3-5 years of experience in administrative roles, with increasing levels of responsibility. Proficient Email Drafting and Strong English Speaking Skills Proficient in office productivity tools (e.g. Microsoft Office Suite). Excellent organizational, multitasking, and time-management skills. Strong interpersonal and communication skills. Ability to handle sensitive information with discretion. Adaptability and ability to thrive in a fast-paced environment.

Job description Job Role: JPS Admin Hiring Level: ER / SE Education: Diploma Experience: 4 8 Years Job Role: Administrative role related to Japanese Expat Management We are looking for a suitable experienced person for daily support operations of our Japanese Expats & their families and plan the most efficient administrative procedures. You will provide service to Japanese expats posted in different departments. Person must have great administrative and excellent communication skills. The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly. Responsibilities Plan and coordinate administrative procedures and systems and devise ways to streamline processes Ensure the smooth and adequate flow of information within the team to facilitate smooth operations Manage schedules and deadlines Monitor costs and expenses to assist in budget preparation Administrative activities such as Company Vehicles, Drivers, procurement, Visa related services, Travel arrangements such as Hotel & flight bookings, facilities services, maintenance activities and so on. Organize and supervise other office activities (Event planning etc.) Requirements and skills In-depth understanding of office management procedures and departmental and legal policies Familiarity with financial and facilities management principles Proficient in MS Office An analytical mind with problem-solving skills Excellent organizational and multitasking abilities A team player with leadership skills

Job Summary To co-ordinate and execute day-to-day administrative and corporate secretarial support to the MAU Fund CS & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (MAU) S.A To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with. To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures. To build, develop and maintain partnerships with Operation teams in MAU To assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed. Core Responsibilities Responsible for the provision of corporate secretarial support to the MAU Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Mauritius) S.A. Acts as a point of contact for daily operations on complex clients Assist with the audit process, Attend board and shareholders meetings Finalise board minutes, prepare complex board packs Review board minutes of more junior team members Prepare and review RCS, RBO, UBO and other related documents Review of bank account opening forms Coordinate with the MAU FCS and Payment team on payments processing Conduct transaction monitoring (TM), monitor/ensure TM are properly conducted for all payments Conduct/review Compliance File Review (CFRs) of Client files Assists on client onboarding processes. Ensure prompt follow-up and timely execution of requests, in good quality, from the MAu FCS team Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships with the FCS team. Acquire knowledge to become specialists of their designated clients' requirements and deliverables. Seeks knowledge and expertise for their own professional development. Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists. Workflow Management Ensures timesheets are completed daily and accurately filed for all hours worked. Systems Monitors and updates all deliverables via Navigator Flow in a timely manner, as needed. Ensures filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner. Monitor and ensure that Antrance is properly updated in line with internal guidelines Understands and uses best practice on workflow platform/s. Risks Ensures relevant procedures and checklists are adhered to and completed to mitigate errors. Acquires knowledge of risk factors and potential breach.

* Need to manage all administrations work. Collecting of Contractor bill, all attendance work for Greater Noida location & vendors also. * Maintain monthly housekeeping Stock, Stationery distribution, warehouse maintenance. Required Candidate profile Need to proficient in Administrations work and excel Need to maintain all daily requirements like collecting attendance,all joining employee formalities, providing safety training, housekeeping stock

Job Title: Executive Assistant Work location: Gurgaon Timings: 3pm 12 am Working days: Mon-Fri Educational Qualification/ Experience: 8+ years of experience Any Graduate or master’s degree or comparable experience Experience working with US based companies. Roles/ Responsibilities: Effectively manage executives' calendars, schedule appointments, and coordinate project tasks to ensure deadlines are met. Serve as a central point of contact for internal and external communications, facilitating effective information flow between executives and project team members. Handle travel arrangements for executives and coordinate meetings, ensuring seamless logistics for both administrative and project-related activities. Maintain an organized filing system of paper and electronic documents. Handle sensitive information with discretion, maintain confidentiality, and monitor project deliverables to ensure they meet quality standards. Develop and sustain a level of professionalism among staff and clientele. Act as the primary point of contact between the executive and internal/external stakeholders. Generate and distribute regular project status reports and other relevant documentation to stakeholders and executives. Anticipate and resolve administrative issues and challenges to ensure smooth operations. Help identify and resolve project issues, escalating when necessary. Handle claims processes, including documentation, submission, and resolution. Skills/ Abilities: Minimum of 8+ years of experience as an Executive Assistant reporting directly to senior management. Advanced Microsoft Office skills, with an ability to become familiar with firm- specific programs and software. Strong problem-solving skills with impeccable multi-tasking abilities. Excellent verbal and written communication skills to facilitate effective interaction with executives, team members, and stakeholders. Excellent organizational and time-management skills. Ability to multitask, manage deadlines, and priorities in both administrative and project-related contexts. Effective problem-solving skills to address challenges and obstacles, whether they arise in administrative tasks or project activities. Keen attention to detail, especially in document preparation, and administrative tasks, to avoid errors and ensure accuracy. Experience handling requests and approvals, including understanding organizational policies, and coordinating with team members to ensure adequate information is received for approval Please share your updated resume on harshita.kaur@elementshrs.com

Recording and Preparing Meetings, Seminars, and Minutes Determining and Setting Office Procedures and Routines Scheduling and Confirming Meetings Answering Telephone and Forwarding Telephone Calls and Messages Responding to Electronic Inquiries

Experience as an Administrative Executive Building/Vendor Management coordinate overall office management & maintain staff Maintenance of meeting rooms & office Microsoft Office Good Communication Skills in English Apply 6385135552

Job Summary: Little Einsteins Neknampur - International Preschool is looking for a motivated, detail-oriented, and friendly Receptionist & Admin Executive to join our team. This role focuses on managing the front desk, assisting with administrative tasks, and ensuring smooth day-to-day operations at our preschool. Key Responsibilities: Reception & Administrative Duties: Greet and assist parents, children, and visitors with a warm and professional demeanor. Answer and direct phone calls, respond to emails, and manage daily correspondence. Maintain accurate records of student attendance, enrollment forms, and other essential documentation. Schedule appointments, school tours, and meetings as required. Assist with the enrollment process, including distributing and collecting forms from parents. Manage inventory of office supplies and classroom materials, ensuring timely reordering. Perform general administrative tasks such as filing, data entry, photocopying, and documentation support. Provide administrative assistance to teachers and staff as needed. General Skills and Attributes: Excellent organizational skills and attention to detail. Ability to multitask and prioritize tasks effectively. Friendly and approachable demeanor with a passion for working with children and families. Basic knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and other office tools. Work Environment: The role is based at the Little Einsteins Neknampur - International Preschool in a friendly, educational, and interactive setting. Frequent interaction with children, parents, and staff is part of the role, contributing to a warm, community-focused work environment. Application Process: Interested candidates are invited to send their resume outlining their relevant experience to: leneknampur@lepreschools.com We look forward to hearing from enthusiastic candidates who are eager to contribute to the success of our preschool and daycare center! Little Einsteins Neknampur H.No: 4-3/13, Plot No: 13 & 14, EVV Colony, Near Chinthachettu Circle, Neknampur, Alkapur, Manikonda, Hyderabad. Pin Code: 500089. Mobile Number: 9030257030

Role & responsibilities Providing secretarial service to the management such as attending phone calls, typing letters, writing and distributing emails, organising papers and managing files, etc. Preparing various reports, minutes of meetings, and other documents as required by the departments manager. Coordinating and facilitating Manager calendar to arrange meetings, appointments, and conferences. Receiving, greeting, screening and managing visitors and phone calls. Receiving, screening, assessing, distributing, and maintaining incoming correspondence. Making travel arrangements in coordinating with other dept., preparing itineraries, compiling, and maintaining travel records and vouchers. Organizing and maintaining files and records Performing various executive and administrative assistances to in a confidential manner. Coordinate with the finance departments maintaining relevant reports for tracking. Preferred candidate profile Minimum of 3-8 years of experience as an Executive Assistant or similar administrative role Experience supporting senior executives in a fast-paced environment Proven ability to manage complex calendars and coordinate logistics

Avanttec Medical Systems Pvt Ltd is looking for Administrative assistant to join our dynamic team and embark on a rewarding career journey. As an Administrative Assistant, you will play a crucial role in supporting the smooth functioning of the organization by providing administrative and clerical assistance to various departments and senior staff members. Your responsibilities will include handling office tasks, organizing and maintaining files, managing communications, and ensuring efficient day - to - day operations. Key Responsibilities : Manage incoming calls, emails, and other forms of communication and redirect them to the appropriate personnel. Coordinate and schedule appointments, meetings, and events for executives and team members. Maintain office supplies and equipment, and place orders when necessary. Prepare and distribute internal and external correspondence, memos, and reports. Assist in drafting, proofreading, and editing documents, presentations, and reports as required. Organize and maintain physical and digital files, ensuring easy retrieval and confidentiality. Handle travel arrangements and accommodations for employees or visitors as needed. Process and record expenses, invoices, and reimbursements in accordance with company policies. Assist in the preparation and coordination of company events, workshops, and conferences. Handle general administrative duties such as photocopying, scanning, and filing documents. Greet and assist visitors and clients, providing a positive and professional impression of the organization. Collaborate with other administrative staff and cross - functional teams to facilitate efficient workflow. Maintain and update company databases and contact lists. Support HR in onboarding new employees and maintaining employee records. Follow up on various tasks and deadlines, ensuring timely completion. Handle sensitive and confidential information with integrity and discretion. Qualifications and Requirements : High school diploma or equivalent; additional education or certifications in office administration is a plus. Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook). Strong organizational and time - management skills, with the ability to multitask and prioritize tasks effectively. Excellent communication skills, both verbal and written. Attention to detail and a high level of accuracy in all work activities. Ability to work independently and collaboratively as part of a team. Discretion and confidentiality when dealing with sensitive information. Positive attitude, professional demeanor, and excellent interpersonal skills.

MBA with good communication skill & can handle Calendar Management ,Travel Arrangements ,Draft and send email , Meeting Coordination, tasks given to team ,manage the CRM ,Collate and compile MIS report, Administrative Support ,Liaison work etc. Required Candidate profile MBA having pleasant personality & analytical skills & Excellent communication skills,Well familiar with International Ticketing MS office and mails,Punctual and proactive, MIS ,Liaison work etc.

We are looking for Admin Executive Jobs in Chennai Building/Vendor Management coordinate overall office management & maintain staff Maintenance of meeting rooms & office Microsoft Office Call 7397778272

Managing office/ center admin, including cleaning, inventory, and equipment maintenance Scheduling and coordinating appointments Handling basic accounts, payments, and utilities Ensuring compliance with rules and regulations for both staff Required Candidate profile Supporting therapists by providing necessary resources on time Assisting in the selection and recruitment of employees E - hrcps9@gamail.com P- 8370014003

We are seeking an Executive Secretary/ Assistant for the young and dynamic promoter Director with Strong communication, presentation, and coordination skills required. Required Candidate profile Preferably with 10+ years of experience. Strong communication, presentation, and coordination skills with atakeholder required.

- General Administration duties - Social media marketing - Inventory Management - Basic Accounting - Customer Service - Dispatches It is office based job and timing will be from Mon-Sat 9 am - 7 pm. Pls call on 7075559623 for any queries

Hi, We are looking for Executive Assistant and Office Admin The Executive Admin would be required to assist Country Head in a team environment in delivering the secretarial needs such as diary management, calendar management, travel management, documentation, tool support and other administrative requirements that may arise on a need basis. To Apply please copy below link - https://bit.ly/4kWbpO8 Position : EA & Office Admin Work Experience : Minimum 7 years Location : Pune. Hybrid working, applicant should be based in Pune. Company : Privacera India Pvt Ltd Job Type : Contract role for 6 months. (Based on performance, this position may be converted to on roll) Role & responsibilities The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to Provide support to the project team members on maintaining and managing key project meetings and the meeting location Calendar Management - Maintaining the project teams calendar to showcase all key events that need to be planned. Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call Travel Management - Support the project team members in booking the travel ticket Workshop or Area visit Plan - Provide assistance in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etc. Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and eRoom to ensure all documentations are captured and organized for ease of access. Training Management - Provide support in setting up training by sending out invites, enabling cut-off points for training sessions, issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessions Tool Support and administration Administrative support on various internal/external tools used across Privacera offices Data Processing and administration - Data capture, processing and administration of business information Provides administrative support to ensure efficient operation of the office. Vendor Agreements & Management Procurement and inventory management Event Management coordinator Managing Access Control Systems Formulation & Maintenance of Standardisation of Processes. Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders for supplies. Exhibits polite and professional communication via phone, e-mail, and mail. Contributes to team effort by accomplishing related results as needed. Preferred candidate profile MBA or a Masters degree in Personnel Management preferred, or equivalent Professional experience of 7+ years of experience, At least a year of experience working in a team environment handling virtual secretarial services is preferred. Good command over English (written & spoken) is mandatory The role requires someone who can manage a number of concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills and below mentioned skills: Quality focused and takes pride in paying attention to detail Self-starter, who can manage with minimal direction Able to interact with senior management Extremely organized and enjoys administration Able to work in a team arrangement Comfortable using IT systems Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook Exhibits polite and professional communication via phone, e-mail, and mail. Must be able to work virtually, and independently Able to be diplomatic when dealing with clients Candidate must be based in Pune

Greeting visitors & staff, answering calls, managing office correspondence, maintaining office supplies, supervising housekeeping, data entry, maintaining a clean & organized reception area & office space. Required Candidate profile Candidate should have prior work experience as a receptionist, should have working knowledge of Microsoft office, previous experience in a reception or customer service role is preferred.

Provides comprehensive administrative and operational support to the CEO enabling them to focus on strategic initiatives. This role involves managing calendars, coordinating meetings, handling communications, ensuring the smooth flow of information. Required Candidate profile Managing schedules, correspondence, travel arrangements, and various office duties, as well as providing support for meetings, research, and project coordination.

Senior technical resource may serve as technical advisor for team Provides specialized technical input to studies and design for staff's specific area of expertise. Develops study and design procedures to facilitate high quality cost effective work by others. Participates in interdisciplinary review of project deliverables. Develops construction cost estimates and estimates of technical efforts for projects. Uses expertise in all steps of completing discipline component of PS&E package. Performs quality control review of design calculations or drawings. Prepares technical specification sections. Provides input to the development of engineering budget and schedule to meet requirements.

12K sqft office management Manage vendor, staff, invoices, office supplies, service appointments, parking slots, office safety & security, Travel Desk & Visitors Support in contractual payroll & compliance. Support in Engagement events MIS - Tracker

Job responsibilities: Assisting sales teams with administrative tasks and coordination Preparing and processing sales orders and quotations / tender submissions Order processing and execution. Maintaining and recording sales/purchase. Handling sales logistics and shipment coordination Self-Correspondence, Independently Handling customer queries; coordinating with customers and concerned internal team members for Offers, Orders by emails and telephonic clarification. Requirement: Experience as a sales coordinator or in administration. Working knowledge of Microsoft Windows and Excel spreadsheets using vlookup and pivot table. Experience in ERP system Excellent communication, sales, and customer service skills. The ability to multitask, meet deadlines. Current knowledge of industry trends and regulations.

Role & responsibilities 1. Communicates with staff on the General Managers behalf and coordinates with high-level meetings both internally and externally. 2. Provides support and assists in the tracking of work projects and the delegation of work assignments to help ensure smooth and effective operations. 3. Initiates follow-up procedures to ensure that projects and other tasks are completed and/or deadlines met including coordinating activities with others, and developing systems for tracking information, projects, and pending issues. 4. Receives and screens phone calls, visitors, incoming correspondence, documents, and e- mails on behalf of the General Manager/HR Head ; prioritizes and routes as appropriate; obtains and/or gives information; answers routine inquires; and explains or clarifies policies and procedures. 5. Acting as the first point of contact between managers and internal/external clients via phone calls and other methods of communication. 6. Maintaining databases and filing systems, monthly reports etc . 7. Maintain the administration store inventory in Co-Ordination with HR. 8. Miantain Indent record maintain to Head office (For approval) 9. Prepare cash voucher and maintain the data in excel for budget preparation. 10. Develops, maintains, and manages accurate and organized manual or computerized filing systems; searches, locates, retrieves, and/or tracks files in order to provide requested information; and creates new files and filing systems when needed. 11. Responsible for ordering of supplies and processing purchase requisitions. 12. May take and transcribe dictation, and summary and verbatim notes, to arrange and present the information in a clear and concise manner. Preferred candidate profile Prior experience in an administrative assistant, Executive secretary, or office Assistant role Ability to follow established processes. Highly familiar with software suites, such as Microsoft Office (Outlook, Word, Excel, and PowerPoint). Ability to multitask and prioritize workload. 5. Experience in creating and maintaining office management systems and procedures Perks and benefits As per company norms. Fixed salary