262 Administrative Assistance Jobs - Page 11

Key Responsibilities of a Head of Administration and Accounts: Administrative Duties: Office Management: Overseeing office logistics, facilities, and supplies. Staff Coordination: Supervising and managing administrative staff, including HR functions. Policy and Procedure Development: Creating and implementing administrative policies and procedures. Compliance: Ensuring adherence to legal and regulatory requirements. Accounting Duties: Financial Management: Overseeing financial records, budgets, and cash flow. Reporting and Analysis: Preparing financial reports and providing analysis for decision-making. Tax and Compliance: Ensuring compliance with tax laws and regulations. Leadership and Team Management: Leading Teams: Supervising and motivating administrative and accounting staff. Communication: Communicating effectively with internal and external stakeholders. Strategic Planning: Contributing to the overall strategic direction of the organization through effective administration and financial management. Skills Required: Strong Leadership and Management Skills: Ability to motivate and direct teams effectively. Financial Management Expertise: Knowledge of accounting principles, budgeting, and financial reporting. Administrative Expertise: Experience in office management, logistics, and compliance. Communication and Interpersonal Skills: Ability to communicate effectively with both internal and external stakeholders. Analytical and Problem-Solving Skills: Ability to analyze financial data and solve problems related to administration and accounts. In Sanpada, Navi Mumbai, this role is likely to involve: Managing office infrastructure and operations within the company's Sanpada location . Overseeing the accounting and financial functions of the company, potentially including managing petty cash, expenses, and other financial transactions . Supervising and coordinating with other departments, such as HR, to ensure smooth administrative operations

1. Should have good communication and negotiation skills 2. Experience to handled all Admin related activities 3. Good in mail drafting communication 4. Should know Advance Excel Location: Banglore

Roles and Responsibilities 1. Managing the office administration for smooth running of daily office operations. 2. Customer interactions and follow ups. 3. HR Organizing and maintaining personnel records of employees Updating internal HR databases. Preparing HR related documents. Schedule job interviews and contact candidates as and when required. Financial planning and investments 4. Agreement/Legal drafting and drafting letters/Emails 5. Payroll, Billing etc 6. Bill tracking and record keeping Desired Candidate Profile Education UG : Any Specialization- PG : Any Specialization Excellent written and verbal communication skills required. Only female candidates can apply B.A in English is preferred. ICSC/CBSC board candidated prefered

About the Role: We are seeking a Proactive Office Administrator to support the smooth functioning of our corporate operations. This role involves overseeing daily office tasks, vendor coordination, procurement, event setup, and cross-departmental support. The ideal candidate is detail-oriented, highly disciplined, and demonstrates a strong sense of ownership and integrity. As an integral part of the administration team, you will ensure that business operations are well-organized and run efficiently in a dynamic work environment. Key Responsibilities: Administrative Operations: Provide end-to-end support in office administration including documentation, procurement, and daily operational tasks. Event & Facility Management: Assist in planning, organizing, and managing events and facility requirements, including logistics and vendor coordination. Procurement & Purchase Oversight: Manage procurement activities, vendor interactions, and timely purchasing of office and project-related supplies. Time Discipline & Professional Conduct: Uphold punctuality, honesty, and a "lead by example" attitude in all work assignments. Cross-functional Collaboration: Coordinate and liaise with internal departments such as HR, IT, Finance, and external vendors for operational needs. MIS & Reporting: Prepare daily, weekly, and monthly reports, including MIS dashboards for department tracking and performance metrics. Vendor & Asset Management: Oversee housekeeping, security, store, and asset management to ensure upkeep and accountability. ERP & Office Tools: Operate office management systems, ERP platforms, and MS Office tools for seamless workflow execution. Communication & Coordination: Act as the point of contact for internal teams and external vendors, maintaining clear and professional communication. Team Assistance & Leadership Support: Support administration team members and provide backup coverage and coordination in absence of peers or leads. Preferred Candidate Profile: Experience: 2 to 7 years in an office administration, operations, or executive assistant role within a corporate setting. Educational Qualification: Bachelors degree in Office Administration, Business Management, or a related field. Secretarial qualifications are a plus. Communication Skills: Strong verbal and written communication skills with the ability to interact confidently with all stakeholders. Organizational Skills: Ability to manage multiple tasks, prioritize work, and maintain high levels of accuracy and follow-through. Leadership & Initiative: Self-motivated with a proactive mindset and capable of taking ownership of tasks independently. Technology Proficiency: Proficient in MS Office Suite (Excel, Word, PowerPoint) and familiar with ERP or office management software. Professional Conduct: Demonstrates high integrity, punctuality, and the ability to lead by example. Multitasking & Adaptability: Comfortable working in a fast-paced environment with flexibility in work hours and responsibilities. Knowledge of Admin Functions: Familiar with housekeeping, security, asset tracking, vendor management, and store handling. Team Orientation: Willing to assist across functions and contribute to team success with a collaborative attitude.

Roles and Responsibilities Manage day-to-day administrative tasks, ensuring smooth office operations. Oversee facility management, including maintenance and repairs. Coordinate travel arrangements for employees and manage petty cash transactions. Provide secretarial support to senior staff members as needed. Ensure effective calendar management and scheduling of appointments.

remote typeOn-site locationsBengaluru, KA time typeFull time posted onPosted 3 Days Ago job requisition idREQ419712 ROLE AND RESPONSIBILITIES OVERALL ROLE Client is a fast-paced, collaborative and innovation-driven environment. The requirement is for a mindset that is very hands-on, energetic, helpful and straight forward. Achieve excellence in maintenance service programs at client site, obtaining the highest possible standards and practices. Manage the scope of contracts to ensure agreed deliverables are met within the stipulated time. To provide comprehensive facility management for services to the client, with a focus on continuous improvement. Achievement of the Key Performance Indicators and Service Level Agreements targets. POSITION GOALS To provide Administrative Assistant duties in accordance with company policies, procedures and processes. Achievement of the Key Performance Indicators and Service Level Agreement targets. ROLES AND RESPONSIBILITIES Major Responsibilities Maintaining the calendar on a daily, weekly, and monthly basis to RE Asia FM Manager and supporting RE Team India International and Domestic travel arrangements. Cab arrangements for RE Team Maintain senior leader's agenda and assist in planning appointments, conferences etc. Meeting rooms booking Preparing travel and meeting agenda Sending birthday mails and gifts to staff. Arranging accommodation for Shell employees in STCB location On- boarding Maintaining Distribution list of RE Team India and RE team Asia. Plan and schedule on-site and off-site meetings, conferences, and teleconferences. Preparing Visa invitation letter Preparing expense report, reconciling credit card statements, or submitting billing information. Welcomes guests and clients by greeting them, in person or on the telephone and escorting to office. Usage and administration of departmental credit cards Office Administration Provide general admin support where applicable, i.e complex/large scanning, printing. Preparing and maintaining weekly occupancy report of Shell and contract staffs ( India ). Day to day GID report maintain and update Courier incoming and outgoing management Purchase of RE office supplies and coordination Applying for new GCC and GCC related queries management RE team members concur profile and expenses management Others Coordinate and organize events requested by client. Assist in the preparation of Daily reports, Weekly Report and Monthly Management Report Emergency call support and site attendance is required Participate in emergency evacuation procedures including crisis management and business continuity CANDIDATE SPECIFICATIONKEY SELECTION CRITERIA Ideal Experience Experience in Administration Skills. Strong Customer Service focus Excellent people skills and ability to interact with a wide range of client staff and demands Strong PC literacy and proven ability to manage daily activities using various systems. Demonstrated experience with continuous improvement initiatives highly desirable Demonstrated experience with client reporting and preparation of reports required Key Performance Measures Compliance with the Service Level Agreement established between Jones Lang LaSalle and (Client) KEY STAKEHOLDERS Senior Leadership Key Real Estate Leaders Location On-site Bengaluru, KA Scheduled Weekly Hours: 0 . Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page > I want to work for JLL.

Job Title: Personal Assistant Report Collection & Administrative Support Department: Executive Office / Administration Reporting To: Senior Management Location: Surat Corporate Office Work Type: Full-Time | On-Site Job Overview: We are looking for a sharp, responsible, and resourceful Personal Assistant to support the Business Head and senior management in daily operations, report management, office coordination, and administrative follow-ups. The role requires exceptional organizational skills, communication clarity, and a proactive attitude to handle local and interdepartmental tasks under the direct guidance of the management. Key Responsibilities: 1. Executive Communication & Schedule Management Manage the daily calendar and scheduling for the Senior Management, including internal and external meetings. Handle all incoming and outgoing calls, emails, and correspondence with clarity, urgency, and confidentiality. Track pending communications and follow-ups with vendors, clients, and internal departments. Act as the first point of contact for management-related communication. 2. Report Collection, Coordination & Analysis Collect reports from key business verticals: Software Development Project Execution Animation & Multimedia Scaffold Contract Management Business Development Graphic & Design Consolidate data into structured formats, check for completeness and accuracy. Summarize findings into crisp PowerPoint presentations and Excel reports for management reviews. Follow up with departments for delayed or missing reports and maintain report submission logs. 3. Document & Records Management File, scan, label, and organize important documents including Work Orders, Agreements, Completion Certificates, and Client Approvals. Maintain cloud-based and local digital document folders with proper version control. Ensure secure storage and easy retrieval of records as per management requirements. 4. Office Monitoring & Activity Reporting Monitor live CCTV footage and track staff attendance, idle hours, and discipline. Review employee activity through desktop software (e.g., screen usage, application logs) and prepare detailed productivity reports. Escalate any suspicious or concerning activities with documented evidence to the Business Head. Present weekly monitoring reports with observations and improvement suggestions. 5. Drafting & Professional Communication Draft high-quality emails, letters, notices, proposals, commercials, and internal memos. Assist in editing, proofreading, and formatting documents for client communication or submission. Maintain a communication log and ensure all drafts are approved before release. 6. Travel & Expense Management Arrange travel bookings (flights, trains, cabs), hotel stays, and local transport for company staff. Maintain a master log of employee travel plans and expense claims. Collect, verify, and process bills in coordination with the accounts department for reimbursement and reporting. 7. Local Office & Administrative Management Oversee day-to-day office operational needs including housekeeping, office supplies, stationary, and courier services. Coordinate with vendors, maintenance staff, and admin service providers under management instructions. Assist in organizing in-house meetings, guest arrangements, and small events. Follow up on local purchases, repairs, and minor infrastructure arrangements with accountability. 8. Management Assistance on Assigned Tasks Actively participate in any new administrative or operational tasks assigned by the Business Head. Provide timely updates and status reports on delegated activities. Work closely with other departments to execute cross-functional tasks effectively. Required Skills & Competencies: Excellent communication (English and Hindi) verbal and written. Strong command over MS Excel, PowerPoint, Word, and email drafting. High sense of responsibility, time management, and attention to detail. Ability to multitask and prioritize tasks independently under pressure. Disciplined, honest, and able to maintain confidentiality. Education & Experience: Graduate in Administration, Commerce, or any discipline. 24 years of experience in a similar role supporting senior management. Experience in administrative coordination, office reporting, or PA roles is preferred. Interested candidates who can join immediately will be given preference. submit CV via WhatsApp or call at 9227695202

We are looking for Admin Executive Jobs in Chennai Building/Vendor Management coordinate overall office management & maintain staff Maintenance of meeting rooms & office Microsoft Office Call 7397778272

Responsibilities: Advanced SQL Server Administration: * Manage complex SQL Server environments (2014, 2016, 2017, 2019, and 2022) * Implement and maintain high availability and disaster recovery solutions (e.g., Always On availability groups, log shipping) * Patching and updating SQL Server instances * Performance tuning and optimization (e.g., query optimization, index tuning) Database Design: * Design and implement normalized and denormalized database structures * Create and optimize stored procedures, functions, and triggers Troubleshooting: * Diagnose and resolve complex SQL Server performance and availability issues * Use performance monitoring tools (e.g., SQL Server Profiler, DMVs) Automation: * Automate routine SQL Server tasks using scripting (e.g., PowerShell, T-SQL) Required Skills and Experience: * In-depth knowledge of SQL Server architecture and internals * Strong T-SQL programming skills * Experience with high availability and disaster recovery solutions * Proven ability to troubleshoot complex SQL Server issues * Familiarity with scripting languages (e.g., PowerShell, T-SQL) * Experience with performance tuning tools and techniques Additional Considerations: * SecurityUnderstanding of SQL Server security best practices, including data encryption, access control, and vulnerability management. * Inventory ManagementAbility to track and manage SQL Server instances, databases, and other assets. * PatchingKnowledge of SQL Server patching procedures and best practices. * Cloud MigrationFamiliarity with migrating SQL Server workloads to cloud platforms (e.g., Azure, AWS). Job Segment Database, Cisco, System Administrator, SQL, Administrative Assistant, Technology, Administrative

We are looking for an experienced and well-organized Person to provide the necessary support to the field Service team. The goal is to facilitate the team's activities so as to maximize their performance and develop a solid and long-lasting development of the company Role & responsibilities Daily attendance of all team members. Receiving phone calls of service / sales and align people for the same. Maintain service / sales register for all incoming enquiries Maintain parts inventory for service handling and arrange the same from H.O Followup of pending or AMC payments with clients on timely basis Handling quotations, invoice, and purchase order for After Sales Service. Coordinate with the sales team by managing schedules, filing important documents, and communicating relevant information Maintain financial and non-financial data in electronic form and present reports (i.e. Documentation) Handle the processing of all orders with accuracy and timelines. Daily petty cash entries and monthly expenses statements. Self-motivated with a results-driven approach Knowledge of MS Office is required Coordinate with sales and Service Persons Preferred candidate profile Qualification: Diploma / Commerce Graduate / MBA / B TECH / BBA / BBM / POLYTECHNIC / CS /BCA/ Experience: minimum 1 to 3 years relevant experience, Freshers also Okay preferred candidates who have experience in Tally ERP are preferred Location: Delhi/NCR Female candidates preferred

Purchase Assistant Job Summary We are seeking a highly organized and detail-oriented Purchasing Team Assistant to support our purchasing team. The successful candidate will assist with purchasing activities, maintain accurate records, and ensure smooth operations that contribute to efficient procurement processes and strong vendor relationships. Responsibilities Purchase Order Management: Assist with creating and managing purchase orders. Vendor Communication: Communicate with vendors, respond to inquiries, and resolve issues. Record-Keeping: Maintain accurate records of purchases, invoices, and inventory. Data Entry: Ensure accurate and timely data entry into purchasing systems. Support Purchasing Team: Provide administrative assistance to the purchasing team. Qualifications Education: Bachelor's degree. Experience: Fresher’s and experienced candidates will be considered. Organizational Skills: Strong organizational and time management skills. Communication: Excellent communication and interpersonal skills. Problem-Solving: Strong problem-solving and analytical skills. Work Environment: Ability to work in a fast-paced environment. Technical Proficiency: Proficiency in MS Office. Attention to Detail: High level of accuracy in data entry and record-keeping. Preferred Skills No additional skills specified. Experience Minimum of 1 year of relevant experience is preferred. Environment Location: Bangalore. Type: Full-Time position. Working Conditions: Office-based with a fast-paced, dynamic environment. Start Date: Immediately. Salary Salary range: 300000 - 360000.

We seek an active and pro-active Front Office and Admin Assistant to be a part of dynamic teams within CUTS. This is a full-time on-site role in Jaipur for a Front Office Assistant at Consumer Unity & Trust Society. The Front Office Assistant will be responsible for managing phone calls, scheduling appointments, providing administrative assistance, and utilizing clerical skills to support daily operations. RESPONSIBILITIES Manage front desk operations: calls, visitors, EPABX Coordinate travel bookings (domestic/international) Handle admin tasks: inventory, couriers, stationery https://cuts-international.org/ Support HR with interviews and daily tasks Assist with filing, events, logistics PERSONAL ATTRIBUTES Interpersonal Skills and Phone Etiquette Appointment Scheduling and Administrative Assistance skills Clerical Skills Attention to detail and organizational abilities Ability to multitask and prioritize tasks effectively Previous experience in a similar role is a plus QUALIFICATIONS AND EXPERIENCE 1. Master s or Bachelor s in any stream from an institute of repute. 2. 0 - 2 years of professional experience.