Administration And Hr Coordinator

Role & responsibilities

HR Operations

• Manage employee attendance, leave records and monthly reconciliations
• Coordinate recruitment logistics: scheduling, offer letters, background checks, joining formalities
• Handle employee queries, maintain HR policies, and support basic employee relations

Administration and Office Management

• Manage office facilities, vendor relationships, housekeeping, security and inventory
• Maintain asset register, procurement for stationery and office equipment, and vendor payments

New Project Management (Operations)

• Drive administrative and HR readiness for new projects
• set up local vendors, workspace, and logistics
• Monitor project budgets related to admin and HR spends and report deviations

Labour Management and Compliance

• Manage labour contracts, attendance systems for contractual staff, contractor onboarding
• Liaise with contractors for wage disbursal schedules, shift rosters and dispute resolution

MIS Reporting and Analytics

• Prepare and maintain regular MIS dashboards for HR metrics (attrition, headcount, attendance, leaves)

Multitasking & Cross-functional Support

• Serve as a reliable point of contact for multiple stakeholders (finance, operations, legal)
• Manage competing priorities and urgent escalations with composure and ownership

Preferred candidate profile

• Strong organisational skills with proven multitasking ability
• 2 to 3 years of experience in HR operations and office administration
• Good working knowledge of Indian labour laws, statutory compliance
• Hands-on experience with HRIS/Excel for MIS reporting and data analysis
• Vendor management and procurement experience
• Excellent verbal and written communication skills
• Problem-solving mindset with ability to work independently and in teams
• Proficient in MS Office (Excel pivot tables, VLOOKUP; Word; Outlook