Admin Team Lead

Full Time (Mon-Sat)

Thergaon, Pune

Work From Office (WFO)

30,000 - 40000 month

4 - 5 Year

About Us

1XL is a Dubai-based dynamic and versatile company that encompasses various aspects of personal and professional growth. With a commitment to empowering individuals and organizations, 1XL aims to inspire, educate, and equip people with the tools they need to succeed in various domains of life.

Position Summary

The Admin Team Lead (Admin TL) will oversee the complete administrative function across multiple office locations. This includes managing field activities, supervising the admin team, coordinating vendors, maintaining office infrastructure, and ensuring smooth day-to-day operations. The role demands strong leadership, operational efficiency, and multitasking abilities.

Key Responsibilities

Team & Workflow Management

• Lead and supervise the admin team across all locations.
• Allocate and monitor daily tasks and responsibilities within the admin department.
• Ensure proper execution of all field and in-office admin operations.
• Set goals and performance metrics for the admin team and review progress regularly.

Office & Facility Management

• Ensure the cleanliness, safety, and upkeep of office premises.
• Manage utilities, repairs, AMC contracts, and office supplies inventory.
• Oversee maintenance of office infrastructure, including furniture, fixtures, and equipment.

Field Operations

• Coordinate and supervise all field admin tasks such as courier management, procurement, logistics, and on-ground support activities.
• Visit various locations (within and outside Pune/PCMC) as needed to ensure compliance and proper setup; travel allowance will be provided.

Vendor & Asset Management

• Identify, negotiate, and coordinate with vendors for office supplies, maintenance, and service requirements.
• Maintain a proper log of vendors, contracts, and payment schedules.
• Track and manage all company assets, including office equipment and consumables.

Administrative Support

• Support HR and other departments with logistics for onboarding, offboarding, and events.
• Manage record-keeping and documentation, and ensure compliance with company policies.
• Assist in organizing meetings, conferences, and internal events.

Reporting & Documentation

• Maintain comprehensive reports of all admin operations, expenses, and team activity logs.
• Prepare weekly and monthly reports for senior management review.

Qualifications & Skills

• Graduate in any discipline; preference for degrees in Business Administration or related fields.
• 4–5 years of experience in administrative roles, with at least 1–2 years in a supervisory capacity.
• Excellent organizational and time management skills.
• Strong leadership qualities with the ability to manage teams effectively.
• Sound knowledge of office operations, vendor management, and infrastructure upkeep.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Ability to handle field work, travel, and coordinate across multiple locations.
• Good communication (verbal and written) and negotiation skills.