Admin Manager

Experience Required: 10+ years

Oversee Administrative Operations & Cross-Departmental Collaboration

• Act as the central coordination point between finance, IT, HR, and technical teams to streamline administrative functions.
• Ensure efficient communication and workflow integration across all departments.
• Proactively identify operational inefficiencies and implement effective solutions.

Facility & Infrastructure Management

• Supervise office space utilization, maintenance, and infrastructure upgrades.
• Plan and oversee infrastructure changes, ensuring minimal disruption to operations.
• Demonstrate problem-solving and critical thinking in addressing facility-related challenges.

Security & Compliance Oversight

• Ensure adherence to all regulatory compliance requirements related to administrative operations.
• Monitor and enhance physical security protocols in collaboration with the security team.
• Uphold confidentiality and integrity in handling sensitive company information.

Vendor & Budget Management

• Manage contracts with facility, security, and IT vendors, ensuring cost-effectiveness and service quality.
• Work with finance teams to track and optimize admin-related expenses.
• Challenge the status quo where necessary to drive cost savings and process improvements.

Process Automation & Continuous Improvement

• Implement digital tools to enhance efficiency in administrative workflows.
• Develop and enforce standard operating procedures (SOPs) for admin-related activities.
• Ensure adherence to policies and processes while identifying areas for optimization.

Foster a Culture of Integrity, Teamwork, and Respect

• Lead by example, maintaining high ethical standards, professionalism, and integrity.
• Exhibit strong listening skills and logical thinking when addressing employee concerns.
• Balance empathy and objectivity, making fair and unbiased decisions while understanding employee perspectives.
• Treat all employees with respect, including peers, juniors, and seniors, fostering a positive and collaborative work environment.

Availability & Crisis Management

• Be available and responsive in handling urgent Operations matters.
• Should have critical thinking and problem-solving in crisis situations.
• Work with cross-functional teams to proactively mitigate risks before they escalate.

Qualifications & Skills:

• Proven experience in administration management, preferably in a corporate IT environment.
• Strong leadership and organizational skills with the ability to manage multiple responsibilities.
• Proficiency in process improvement and automation tools.
• Problem solver attitude.
• Able to maintain the confidentiality and Privacy.
• Process focused.
• Team player and Self-Motivation.
• Excellent communication and stakeholder management skills.
• Ability to work under pressure and handle crisis situations effectively.
• High level of integrity, professionalism, and problem-solving ability.