Admin Executive

Roles and responsibilities:

• Manage and maintain the office’s day-to-day operations, ensuring the office environment is clean, organized, and well-equipped.
• Proficient in managing and optimizing BMS operations including lighting and FAS. Routine inspections and preventative maintenance should be coordinated with the BMS operator.
• Validate electricity consumption by cross-checking with the daily reading to ensuring accuracy and identifying potential issues.
• Monitor and validate water consumption against the reading to ensure accurate usage tracking.
• Maintain assets along with their attributes and movement, from procurement to the disposal.
• Organize and maintain filing systems (both physical and digital). Ensure that all compliance-related documents are properly filed and easily accessible when needed.
• Ensure the smooth operation and maintenance of the office coffee machine.
• Ensure safety standards, fire safety measures, and emergency protocols.
• Liaise with vendors and suppliers for office supplies, maintenance services, and other operational needs.
• Monitor and report on office expenses and budgets. Ensure timely processing of invoices, reimbursements.
• Serve as the primary point of contact for internal and external communication. Answer phones, emails, and other inquiries, directing them to appropriate personnel.
• Provide administrative support to other departments, ensuring smooth collaboration across teams.
• Assist with organizing company events, meetings, and conferences, including logistics, scheduling, and coordination.

Desired Candidate Profile

• Candidate with a one month notice period can apply
• 3-6 years of proven experience in an administrative or office management role.
• Previous experience in preparing documentation for audits is a plus (preferred).
• Experience in tracking and validating utility consumption, including water and electricity (preferred).
• Knowledge of basic office finance procedures, such as invoicing and budgeting.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and manage multiple projects simultaneously.

Job Type: Full-time

Pay: ₹300,000.00 - ₹500,000.00 per year

Schedule:

• Fixed shift

Ability to commute/relocate:

• Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)

Experience:

• total work: 2 years (Required)

Work Location: In person