Admin Executive

Admin Executive

Job Summary:
The Admin Executive is a key member of the restaurant’s operational team, responsible for managing daily administrative activities to ensure the smooth functioning of front and back-office operations. This role involves a wide range of tasks, including office management, inventory control, scheduling, and supporting the management team. The ideal candidate is organized, detail-oriented, and capable of handling multiple tasks in a fast-paced environment.

Key Responsibilities:

1. Office Management:

• Handle day-to-day administrative operations, including documentation, filing, data entry, and record-keeping.
• Maintain a clean and organized office environment.

2. Procurement and Inventory Control:

• Monitor and manage office and operational supply inventory.
• Liaise with vendors and suppliers for quotations, orders, and deliveries.
• Track usage and minimize wastage of consumables and supplies.

3. Scheduling and Coordination:

• Coordinate meetings, appointments, staff schedules, and internal events.
• Prepare meeting agendas and take minutes when necessary.
• Support HR with onboarding new hires and maintaining staff records.

4. Communication and Correspondence:

• Manage incoming and outgoing communication including calls, emails, and physical mail.
• Serve as a point of contact for staff, customers, suppliers, and service providers.
• Ensure timely internal communication across departments.

5. Executive Support:

• Assist the management team in administrative tasks such as preparing reports, business correspondence, and presentations.
• Help in monitoring budget expenditures and preparing basic financial reports.

6. Facility and Maintenance Oversight:

• Ensure the workplace, including dining and back-office areas, are clean, safe, and well-maintained.
• Coordinate with maintenance teams for repairs and servicing of office equipment and infrastructure.

7. Compliance and Documentation:

• Ensure all administrative operations adhere to internal policies and regulatory standards.
• Maintain up-to-date records for licenses, insurance, vendor agreements, and other compliance documents.

8. Digital and File Management:

• Maintain digital filing systems and databases to improve document retrieval and storage.
• Ensure data integrity and regular backups.

9. Support During Events and Promotions:

• Provide administrative and logistical support during restaurant events, marketing promotions, and seasonal campaigns.
• Coordinate materials and staff requirements for smooth event execution.

10. Continuous Improvement:

• Suggest and implement improvements to administrative systems and processes to increase efficiency.
• Keep up with trends in office tools and administrative best practices.

Required Skills and Qualifications:

• Strong Organizational Skills: Able to manage time efficiently and handle multiple priorities.
• Excellent Communication: Effective in both verbal and written communication across all levels.
• Technological Proficiency: Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic office equipment.
• Attention to Detail: Maintains high accuracy in data handling and documentation.
• Problem-Solving Skills: Resourceful in resolving issues and optimizing processes.
• Discretion and Confidentiality: Trusted with sensitive information.
• Team Collaboration: Works well with others and supports a positive team environment.
• Knowledge of Office and Hospitality Operations: Understanding of administrative and hospitality-related workflows is a plus.

Job Type: Full-time

Pay: ₹10,000.00 - ₹14,000.00 per month

Benefits:

• Food provided
• Health insurance

Ability to commute/relocate:

• Chandigarh, Chandigarh: Reliably commute or planning to relocate before starting work (Preferred)

Shift availability:

• Day Shift (Preferred)

Work Location: In person