Admin Executive

Assist clients during office visits while coordinating meeting logistics.

Support in bill processing and basic admin data entry/MIS.

Supervise housekeeping and site hygiene as per the SOP and ensure cleanliness across all areas.

Train housekeeping staff, maintain cleaning stocks, and coordinate repairs and facility-related vendor support.

Coordinate and supervise security services, including manpower deployment, movement control (man/material/visitor/vehicle), and related records.

Support the protection of company property against theft/misuse through effective supervision of security personnel.

Manage & track transport arrangements, including intercity transfers for guests/visitors/auditors/team and daily staff bus operations.

Assist in overseeing canteen operations end-to-end with service providers, including food quality, hygiene, and compliance.

Assist in events such as celebrations, team outings, and internal functions.

Support in hiring and coordination of apprentices and 3rd party payroll staff.

Assist in attendance and payroll processing for contract/3rd party staff.

Prepare and maintain admin-related documents and registers (employment contracts, employee details, factory registers, visitor/material movement, etc.) as per Factory & Labour Act.

Maintain records of administrative expenses, office contracts, insurance, and payments; track due dates and renewals.

Prepare periodic MIS reports for admin, transport, housekeeping, security, and expenses.

Having 2-4 years of experience in handling office administration.

Have a passion for administration as well as being open to continuous learning & education.

Basic English oral and written communication skills.

Basic working knowledge of MS Office and data analytical skills.

Deadline-oriented and ability to stick to time constraints.

Hardworking and ready to work in shifts and for extended working hours when needed.

Be highly organized with the ability to work independently in a fast-paced team environment.

High attention to detail and a compliance mindset.

Organized, proactive, and capable of handling multiple requests.

Quick problem-solving skills for sourcing challenges.

Positive and collaborative attitude aligned with fast-paced CRO culture.