Admin Associate

Job Description

Job Summary: We are looking for a reliable and detail-oriented Admin Associate to manage daily administrative operations and ensure the smooth functioning of our office. This role requires strong organizational skills, the ability to multitask, and a proactive approach to supporting teams and maintaining operational efficiency. Preference will be given to local candidates. Key Responsibilities: Document Management: Handle incoming and outgoing documents Maintain organized filing systems (digital and physical) Archive and retrieve records as needed Communication : Answer and route phone calls and emails Serve as a point of contact for internal and external communication Distribute correspondence and manage general and investor inquiries Scheduling & Coordination: Manage calendars and schedule meetings Book meeting rooms and send reminders Coordinate appointments and event logistics Office Management: Monitor and restock office supplies and equipment Ensure a clean, organized, and well-functioning office environment Coordinate with vendors and service providers as needed Data Entry & Record-Keeping: Accurately enter and update data in company systems Maintain databases and generate routine reports Administrative Support: Assist employees and managers with daily administrative tasks Facilitate internal communication and task follow-ups Basic Bookkeeping: Maintain and update basic financial records Process invoices and assist with expense tracking Travel Management: Arrange travel bookings including flights, accommodations, and ground transportation Maintain travel itineraries and assist with related documentation Qualifications & Skills: Bachelor’s degree or equivalent preferred 3-5 years of experience in a similar administrative role Strong verbal and written communication skills Excellent organizational and multitasking abilities Proficiency in Microsoft Office (Word, Excel, Outlook) Familiarity with administrative and office procedures Ability to handle confidential information responsibly A proactive, service-oriented approach Show more Show less