Admin Associate

As an Office Manager, you will be responsible for overseeing the day-to-day operations of the office to ensure a clean, organized, and well-equipped environment. Your key responsibilities will include: - Managing and optimizing Building Management System (BMS) operations, including lighting and Fire Alarm System (FAS). Coordinate routine inspections and preventative maintenance with the BMS operator. - Validating electricity consumption by cross-checking daily readings to ensure accuracy and identify potential issues. - Overseeing HVAC systems and chillers to maintain efficient operation and comfort levels in the office. - Monitoring and validating water consumption to ensure accurate tracking. - Maintaining assets from procurement to disposal, including attributes and movement. - Organizing compliance-related documents and maintaining filing systems for easy accessibility. - Ensuring the smooth operation and maintenance of the office coffee machine. - Upholding safety standards, fire safety measures, and emergency protocols. - Developing preventive and corrective maintenance plans for critical systems. - Liaising with vendors and suppliers for office supplies, maintenance services, and operational needs. - Monitoring and reporting on office expenses and budgets, processing invoices and reimbursements in a timely manner. - Serving as the primary point of contact for internal and external communication, directing inquiries to appropriate personnel. - Providing administrative support to other departments for smooth collaboration. - Assisting in organizing company events, meetings, and conferences. Qualifications required for this role include: - A one-month notice period is preferred for candidates. - 3-5 years of proven experience in an administrative or office management role. - Familiarity with HVAC, chiller operations, and Variable Frequency Drive (VFD) handling is preferred. - Previous experience in preparing documentation for audits is a plus. - Experience in tracking and validating utility consumption, including water and electricity, is preferred. - Knowledge of basic office finance procedures such as invoicing and budgeting. - Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). - Strong organizational skills, attention to detail, and excellent verbal and written communication skills. - Ability to prioritize tasks and manage multiple projects simultaneously.,