Admin Assistant

Key Responsibilities

Office & Facility Management

• Oversee daily office operations, ensuring cleanliness, safety, and efficiency.
• Manage office supplies, stationery, and equipment inventory.
• Coordinate with vendors, service providers, and maintenance staff.
• Ensure compliance with company policies and statutory requirements.

Administrative Support

• Manage correspondence, documentation, and filing systems (physical & digital).
• Draft, review, and circulate memos, reports, and official communications.
• Organize meetings, prepare agendas, take minutes, and follow up on action items.
• Manage calendars, travel bookings, and itineraries for senior executives.

Staff & HR Coordination

• Support HR in onboarding, attendance, and leave management.
• Maintain employee records and assist in organizing training sessions.
• Coordinate team activities, workshops, and office events.

Financial & Compliance Assistance

• Assist in preparing expense reports, vendor payments, and petty cash management.
• Maintain records of office expenditures and budgeting.
• Support audit requirements by ensuring proper documentation.

Project & Event Coordination

• Provide administrative support for ongoing projects.
• Assist in planning and executing internal events, meetings, and conferences.
• Track deadlines and ensure timely completion of assigned tasks.

Qualifications & Skills

• Education: Bachelor’s degree in Business Administration/Management or equivalent.
• Experience: 2–5 years of experience in administrative or executive-level office management.
• Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Communication: Strong verbal and written communication skills.
• Organizational Skills: Excellent multitasking, time management, and problem-solving abilities.
• Leadership: Ability to supervise staff, delegate tasks, and manage office operations efficiently.
• Confidentiality: Strong integrity in handling sensitive information.

Working Conditions

• Location: Office-based with occasional field/vendor coordination.
• Schedule: Full-time (as per company policy).
• Reporting to: Admin Manager / HR Manager / Director (depending on structure).

Key Attributes of a Successful Admin Executive

• Strong organizational and leadership abilities.
• Proactive and solution-oriented mind-set.
• Professional and approachable demeanour.
• Ability to handle multiple priorities under pressure.

Job Type: Full-time

Language:

• Hindi (Preferred)
• English (Preferred)

Work Location: In person