Admin and Facilities Manager

• The Admin and Facilities Manager will oversee and manage all administrative and facility-related operations to ensure a safe, efficient, and productive work environment
• This role requires strong leadership, organizational skills, and the ability to manage multiple responsibilities across office management, vendor coordination, compliance, and budgeting

Key Responsibilities

• Administrative Management Supervise day-to-day office operations including front desk, mailroom, and administrative support
• Develop and implement office policies and procedures
• Manage travel, accommodation, and logistics for employees and visitors
• Coordinate internal/external events, meetings, and conferences
• Facilities Management Oversee maintenance, cleanliness, and safety of office premises
• Plan and execute office relocations, expansions, and space utilization
• Ensure compliance with health, safety, and environmental regulations
• Manage building systems including HVAC, electrical, plumbing, and security
• Vendor & Contract Management Negotiate and manage contracts with vendors for services like housekeeping, security, catering, and maintenance
• Monitor service levels and ensure timely delivery and quality
• Budgeting & Financial Oversight Prepare and manage budgets for administrative and facility operations
• Track expenses and ensure cost-effective procurement and resource utilization
• Compliance & Reporting Maintain documentation for audits and statutory compliance
• Prepare reports on facility operations, maintenance schedules, and administrative KPIs

Qualifications:

• Bachelor s degree in Business Administration, Facilities Management, or related field
• 7 10 years of experience in administration and facilities management, preferably in an IT or corporate environment
• Certifications like FMP (Facility Management Professional) or PMP (Project Management Professional) are a plus
• Skills Required: Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in MS Office Suite, facility management software, and project tracking tools
• Knowledge of building systems, safety regulations, and vendor management
• Leadership and team management capabilities
• Preferred Attributes: High attention to detail and problem-solving mindset
• Ability to work independently and collaboratively
• Adaptability to changing priorities and environments
• Customer service orientation and proactive approach