Accounts Receivable Specialist

Genesis Technology Services Ltd

Accounts Receivable Officer

Finance and Accounts

Head of Commercial

Gurugram, India

Depending upon experience and qualification

Job summary / objective:

To proactively manage the company’s accounts receivables including timely and accurate processing of customer invoices and collections of receipts due.

Key Responsibilities:

• Accounts Receivable Management:

• Complete accurately and on time the sales invoicing processes
• Monitor and manage the accounts receivable ledger to ensure accurate and timely processing of customer payments and allocations.
• Reconcile accounts receivable balances and resolve any discrepancies.
• Prepare and distribute regular accounts receivable reports stakeholders as required
• Update and maintain customer database on a regular basis
• Drive continuous improvement across the accounts receivable process

• Credit Control:

• Proactively contact customers to follow up on outstanding invoices and ensure timely collection of payments and update Finance team as required.
• Proactively handle queries related to billing and payments.
• Manage sales receipts collected and correctly allocate into Sage.
• Email invoices/month-end statements to customer finance Department as applicable.
• Request for month end receipts from customers

• Reporting and Analysis:

• Prepare monthly, quarterly, and annual accounts receivable aging reports and other relevant financial reports.
• Analyse trends in accounts receivable and provide insights and recommendations to improve the collection process.
• Carry out reconciliations of customer accounts on a regular basis
• Support month-end process by providing supporting documentation for journals
• Update Aged Debtors table in trackers each time receipts are entered.

• Collaboration and Communication:

• Work closely with sales, operations teams and other stakeholders to resolve customer disputes and ensure seamless customer experience.
• Communicate effectively with internal and external stakeholders to
• Ensure timely response to vendor queries
• First point of contact with vendors chasing payment of invoices

Skills / attributes required:

• Solid understanding of basic accounting, accounts receivable systems and principles
• Excellent verbal and written communication skills
• High level of accuracy and attention to detail
• Proactive, highly motivated and flexible
• Ability to build good relationships with customers
• Highly organized, ability to prioritise, multitask and work as part of a broader team
• Passionate about continuous development
• Ability to work as part of a broader team
• Intermediate computer software skills, including Excel and Accounting packages
• This is an office-based role requiring presence in the office on all weekdays
• Protects organization's value by keeping information confidential.

Qualifications and experience required:

• At least 3 years experience in an accounts receivable role
• Basic accounting qualification or actively pursuing an accounting course
• Proficiency in Microsoft Office Suite