Accounts Receivable Specialist

Overview:

We are looking for a reliable and detail-oriented contractor to support our Accounts Receivable (AR) and Credit departments based in Washington State, USA. This role is ideal for someone with a strong foundation in AR, excellent communication skills, and the ability to work independently while collaborating remotely with our U.S.-based team.

Key Responsibilities:

• Daily Deposit Processing:
• Accurately post daily customer payments to accounts. Allocating customer timely discounts and credits.
• Ensure timely and correct allocation of funds across various payment channels (e.g., ACH, checks, wire transfers).

• Customer Account Reconciliation:
• Reconcile customer balances and investigate payment discrepancies.
• Reconciling cash customer sales orders with AR accounts.
• Recording pre-payments and subsequent invoices.
• Preparing documentation for customer refunds.

• Credit Department Support:
• Respond to internal and external requests for invoice copies, statements or payment confirmations.
• Assist in compiling documentation to support credit evaluations or account reviews. Researching/updating contractor licenses and resale permits.
• Perform other clerical and administrative tasks as required.

Preferred Skills:

• Experience in Accounts Receivable
• Familiarity with AR automation tools or accounting platforms (we use Oracle EBS)
• Understanding of credit and collections processes
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Excel
• Excellent written and verbal communication skills in English
• Reliable internet connection and ability to work independently in a remote setting
• Comfortable working early morning hours to align with U.S. Pacific Time Zone
• Experience working with international teams, especially in a U.S. business environment

Preferred Skills:

• Experience in Accounts Receivable
• Familiarity with AR automation tools or accounting platforms (we use Oracle EBS)
• Understanding of credit and collections processes
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Excel
• Excellent written and verbal communication skills in English
• Reliable internet connection and ability to work independently in a remote setting
• Comfortable working early morning hours to align with U.S. Pacific Time Zone
• Experience working with international teams, especially in a U.S. business environment

Additional Information:

Schedule:

• Winter (November–March): Monday to Friday
• Summer (April–October): Tuesday to Saturday

Working Hours: 6:00 AM – 2:30 PM Pacific Time (PST/PDT), aligned with U.S. Daylight Savings Time