Accounts Payable Associate

About

Senior Executive Accounts-

Roles and responsibilities

1. Invoice & Payment Processing

• Verify vendor invoices for accuracy, PO matching (2-way/3-way), rate validation, and compliance with company policies.
• Ensure timely booking of invoices in the accounting system.
• Process vendor payments as per the defined payment cycles and credit terms.
• Monitor advance payments and ensure timely adjustments.

2. GST 2B Reconciliation & ITC Management

• Perform monthly GSTR-2B reconciliation and identify mismatches with vendor invoices.
• Follow up with vendors for corrections, missing invoices, or wrong GST entries.
• Prepare eligible ITC reports, blocked credits, and reversal workings as per GST law.
• Coordinate with the taxation team for monthly GST returns support.

3. MSME Compliance

• Identify and classify MSME vendors based on declarations.
• Track credit periods as mandated under the MSMED Act.
• Ensure MSME payments are released within timelines to avoid penalties.
• Assist in periodic MSME Form filings (Half-yearly/annual).

4. Vendor Management

• Maintain vendor master data with proper KYC and GST details.
• Reconcile vendor ledgers monthly and resolve disputes.
• Provide vendor outstanding statements and payment status as needed.

5. Payables MIS & Analytics

• Prepare weekly AP dashboards:
• Vendor ageing
• Payable days (DPO)
• Due vs overdue reports
• Category-wise and business-unit-wise spend
• Support monthly closing activities including accruals and provisions.

Skills Required

• Strong knowledge of Accounts Payable, GST (2B, ITC), and MSME regulations.
• Working knowledge of ERP systems (SAP/NetSuite/Tally/Oracle).
• Good understanding of Excel (VLOOKUP, Pivot Table, Reconciliation tools).
• Ability to manage high invoice volumes with accuracy.
• Strong communication and vendor handling skills.