Accounts Payable Assistant

Job Description: Accounts Payable Role

Key Responsibilities:

• Timely and accurate processing of vendor invoices in accordance with company policies and procedures.

• Perform 2-way / 3-way matching of invoices with purchase orders and goods receipts.

• Ensure appropriate approvals are obtained before invoice posting.

• Monitor and clear invoice exceptions or discrepancies through coordination with procurement, requestors, and vendors.

• Execute weekly/monthly vendor payments via bank transfers, checks, or other approved payment methods.

• Maintain vendor master data hygiene by validating key information in coordination with the vendor master team.

• Ensure adherence to payment terms and prevent duplicate payments or late fees.

• Reconcile vendor statements and address any unpaid invoice queries.

• Handle internal and external inquiries related to payments and invoice status.

• Support month-end closing by preparing accruals, reports, and reconciliations related to AP.

• Assist in internal/external audits and ensure compliance with internal controls and company policies.

Qualifications & Skills:

• Bachelor’s degree in Commerce, Accounting, Finance, or a related field.

• 2 to 4 years of experience in accounts payable or invoice processing in a shared services or corporate environment.

• Working knowledge of SAP is preferred.

• Familiarity with invoice workflow tools, OCR, or automation platforms is an advantage.

• Strong understanding of AP controls, tax compliance (like GST, TDS if India-based), and payment cycles.

• Good communication skills and ability to collaborate with cross-functional teams.

• Proficient in MS Excel (vlookups, pivot tables, etc.)

• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Preferred Attributes:

• Knowledge of SOX compliance, internal controls, and audit readiness

• Experience with vendor communication and resolving disputes