Accounts & Operations Executive

Job Summary

We are looking for a detail-oriented Accounts & Operations Executive

Key Responsibilities

1. Billing, Quotations & Accounting

• Generate

  invoices daily

  and manage

  purchase entries per day

• Prepare and maintain quotations, tax invoices, and purchase invoices

• Make accurate entries in Tally

  for sales, purchases, receipts, and payments
• Create and maintain

  customer-wise ledgers

2. Accounts & GST Management

• Manage

  cash accounts, bank entries, and GST-level accounting

• Ensure correct application of CGST, SGST, and IGST

• Assist in GST data preparation and reconciliation

• Maintain records for audits and compliance

3. Inventory Management & Reporting

• Maintain

  product-wise inventory

• Prepare Product In-Out reports

• Track low stock items

  and support

  purchase planning

• Ensure system stock matches physical stock

4. Inventory Analysis & Business Reports

• Prepare and submit reports on:

• Fast-moving vs slow-moving items

• Slow-moving / non-moving stock

• Revenue generation by product

• Aging-based product reports

5. Repair & Service Stock Management

• Maintain

  Repair In-Out registers

• Track items sent for repair and received back

• Prepare pending repair and status reports

6. Petty Cash & Expense Control

• Maintain

  petty cash records

• Make payments for porter charges, office local expenses, and daily operations

• Prepare petty cash utilization reports

• Monitor expenses and suggest cost-reduction measures

7. Receivables & Payment Follow-up

• Follow up with customers for

  pending payments

• Maintain aging-based receivable reports

• Coordinate with sales team to reduce overdue amounts

8. Attendance, Leave & HR Support

• Download and manage

  attendance data from biometric / attendance machine

• Maintain employee attendance and leave records

• Prepare monthly attendance and leave reports

• Share attendance summaries with management for salary processing

9. General Clerical & Coordination Work

• Maintain organized records of invoices, vouchers, and HR data
• Coordinate with sales, purchase, service, and HR teams
• Prepare

  daily, weekly, and monthly MIS reports

Required Skills & Qualifications

• Graduate (B.Com preferred)
• Strong working knowledge of

  Tally

• Basic understanding of GST & accounting principles

• Experience in inventory management and reporting

• Knowledge of attendance systems / Excel reporting

• Good communication skills for customer follow-ups

• High attention to detail and data accuracy

Experience

• 1–3 years

  experience in accounting, billing, inventory, or operations
• (Electronics / trading / automation industry experience preferred)