Accounts Executive (Import & Export Documentation)

Location: 201 202 203 GIDC Dholka - 382225; Dist. Ahmedabad (Gujarat, India)

Department:

Reports To:

Key Responsibilities:

• Import & Export Documentation

1. Prepare and manage export/import documentation including BRC, Duty Drawback, and RoDTEP claims.
2. Coordinate with CHA, freight forwarders, shipping lines, and relevant authorities.

• Regulatory Compliance & Online Portals

1. Ensure compliance with DGFT regulations, ICEGATE portal requirements, and preparation of COO (Certificate of Origin).
2. Liaise with government agencies for timely submission and follow-up of documentation.

• Freight Forwarding & Shipping Coordination

1. Handle pre-shipment and post-shipment activities including booking of cargo, freight negotiations, and shipment tracking.
2. Coordinate with shipping lines, transporters, and insurance companies for smooth movement of goods.

• Accounts & Finance Operations

1. Manage Tally ERP/Prime for day-to-day accounting entries.
2. Prepare and reconcile ledger statements, maintain payables and receivables, and ensure timely vendor/client payments.
3. Prepare Bank Reconciliation Statements regularly.

• Taxation & Compliance

1. Handle TDS, GST TDS, TDS 194Q, and reconciliation with 26AS.
2. Ensure compliance with applicable tax laws and statutory requirements.

• Inventory & Financial Coordination

1. Monitor and manage inventory levels in coordination with the store/production team.
2. Coordinate with banks for LC (Letter of Credit), BG (Bank Guarantee), foreign payments, pre/post-shipment finance, and forward contracts.

• Communication & Reporting

1. Serve as a key point of contact for vendors, clients, and internal teams for payment and shipment-related issues.
2. Prepare MIS reports on export/import performance, outstanding receivables/payables, and bank positions.

Key Skills & Competencies:

• Strong knowledge of

  Export Incentives (RoDTEP, Duty Drawback)

  and

  DGFT/ICEGATE

  procedures.
• Expertise in

  Tally ERP/Prime

  ,

  MS Office (Excel, Word, Outlook)

  .
• Understanding of

  international trade terms (INCOTERMS)

  and

  logistics operations

  .
• Excellent communication, negotiation, and follow-up skills.
• Attention to detail, time management, and problem-solving abilities.

Qualifications & Experience:

• Graduate/Postgraduate in

  Commerce, Finance, or International Trade

  .

• 3–7 years of experience

  in Import/Export Documentation & Accounts in a manufacturing/export-oriented company.
• Knowledge of

  banking instruments (LC, BG, Forward Contracts)

  preferred.