Accounts and Administration Officer-3 Years Experience

The Accounts and Administration Officer will manage both financial and administrative operations, ensuring accuracy, compliance, and efficiency. This dual role is ideal for a proactive multitasker with expertise in accounting and office management.

Key Responsibilities:

Accounting Duties:

• Manage accounts payable/receivable, invoicing, and reconciliations.
• Prepare financial statements, budgets, and forecasts.
• Process payroll and ensure timely tax filings.
• Liaise with auditors and maintain compliance with financial regulations.
• Monitor cash flow and financial reporting systems.
• Maintain accurate and up-to-date financial records (e.g., ledgers, journals, invoices).
• Process accounts payable (AP) and accounts receivable (AR).
• Reconcile bank statements and resolve discrepancies.
• Prepare monthly, quarterly, and annual financial statements (P&L, balance sheet, cash flow).
• Generate management reports to track budgets, expenses, and financial performance.
• Calculate and file tax returns (income tax, GST/VAT, payroll tax).
• Stay updated on tax laws and regulations to ensure compliance.
• Assist with internal and external audits by providing documentation and explanations.
• Implement audit recommendations to improve financial processes.
• Collaborate with departments to prepare budgets and financial forecasts.
• Monitor budget adherence and report variances.
• Process payroll, including deductions, benefits, and tax withholdings.
• Ensure compliance with labor laws and payroll regulations.
• Streamline accounting workflows using software (e.g., QuickBooks, SAP, Xero,Tally).
• Recommend automation tools to enhance efficiency and accuracy.
• Adhere to accounting standards (GAAP, IFRS) and company policies.
• Maintain confidentiality of financial data.

Administrative Duties:

• Oversee office operations (supplies, equipment, vendor relations).
• Assist with HR tasks (onboarding, records, employee queries).
• Maintain organized physical/digital filing systems.
• Coordinate meetings, travel, and company events.
• Implement and improve office policies and procedures.