The Accounts and Administration Officer will manage both financial and administrative operations, ensuring accuracy, compliance, and efficiency. This dual role is ideal for a proactive multitasker with expertise in accounting and office management. Key Responsibilities: Accounting Duties: Manage accounts payable/receivable, invoicing, and reconciliations. Prepare financial statements, budgets, and forecasts. Process payroll and ensure timely tax filings. Liaise with auditors and maintain compliance with financial regulations. Monitor cash flow and financial reporting systems. Maintain accurate and up-to-date financial records (e.g., ledgers, journals, invoices). Process accounts payable (AP) and accounts receivable (AR). Reconcile bank statements and resolve discrepancies. Prepare monthly, quarterly, and annual financial statements (P&L, balance sheet, cash flow). Generate management reports to track budgets, expenses, and financial performance. Calculate and file tax returns (income tax, GST/VAT, payroll tax). Stay updated on tax laws and regulations to ensure compliance. Assist with internal and external audits by providing documentation and explanations. Implement audit recommendations to improve financial processes. Collaborate with departments to prepare budgets and financial forecasts. Monitor budget adherence and report variances. Process payroll, including deductions, benefits, and tax withholdings. Ensure compliance with labor laws and payroll regulations. Streamline accounting workflows using software (e.g., QuickBooks, SAP, Xero,Tally). Recommend automation tools to enhance efficiency and accuracy. Adhere to accounting standards (GAAP, IFRS) and company policies. Maintain confidentiality of financial data. Administrative Duties: Oversee office operations (supplies, equipment, vendor relations). Assist with HR tasks (onboarding, records, employee queries). Maintain organized physical/digital filing systems. Coordinate meetings, travel, and company events. Implement and improve office policies and procedures.
As an Accounts and Administration Officer, you will play a crucial role in managing financial and administrative operations to ensure accuracy, compliance, and efficiency. Your expertise in accounting and office management will be key in successfully fulfilling the following responsibilities: Key Responsibilities: - Prepare financial statements, budgets, and forecasts to provide insights for decision-making. - Liaise with auditors and uphold compliance with financial regulations. - Monitor cash flow and financial reporting systems to ensure financial stability. - Maintain accurate and up-to-date financial records such as ledgers, journals, and invoices. - Reconcile bank statements and address any discrepancies promptly. - Generate monthly, quarterly, and annual financial statements including P&L, balance sheet, and cash flow. - Create management reports to track budgets, expenses, and financial performance effectively. - Stay informed about tax laws and regulations to guarantee compliance. - Assist in both internal and external audits by offering necessary documentation and explanations. - Implement audit recommendations to enhance financial processes. - Collaborate with various departments to develop budgets and financial forecasts. - Monitor budget adherence and report any variances for corrective action. - Utilize accounting software like QuickBooks, SAP, Xero, and Tally to streamline workflows. - Identify and suggest automation tools to boost efficiency and accuracy. - Adhere to accounting standards such as GAAP, IFRS, and internal company policies. - Ensure the confidentiality of financial data is maintained at all times. Administrative Duties: - Supervise office operations including managing supplies, equipment, and vendor relations. - Support HR tasks such as onboarding, record-keeping, and addressing employee queries. - Organize physical and digital filing systems for easy retrieval and storage of documents. - Coordinate meetings, travel arrangements, and company events efficiently. - Implement and enhance office policies and procedures to optimize operations.,
Company Description M/S Universal Power Tech, established in 2009, is a leading electrical and civil company specializing in turnkey and specialist contracting work across India. With expertise in MEP solutions, infrastructure services, industrial electrification, and energy services, the company caters to government, semi-government, and private sectors. Known for its robust project delivery methodology, Universal Power Tech appoints dedicated project managers to ensure effective communication, quality management, and client satisfaction. The company takes pride in serving a diverse clientele, including blue-chip companies, small, and medium enterprises, while ensuring consistency in delivering successful projects. Role Description This full-time, on-site role in Pune requires an experienced Accounts and Administration Officer with 3 years of experience. The role involves overseeing and managing administrative operations, assisting in day-to-day office management, maintaining records, and supporting financial activities such as invoicing and expense tracking. The officer will also handle communications with clients, vendors, and internal teams to ensure streamlined operations and exceptional service delivery. Qualifications Proficiency in General Administration, Administrative Assistance, and strong Organization Skills Exceptional Communication and Customer Service skills Strong attention to detail and ability to multitask effectively Proficiency in office software and tools (e.g., MS Office Suite, accounting software) Analytical skills and ability to handle financial data Bachelor's degree in Business Administration, Accounting, or a related field Experience in the electrical or civil sector is a plus Ability to work independently and collaboratively in an on-site environment