Accounting Specialist

About the Role:

We are seeking an Accounting Specialist who is responsible to provide essential accounting support to the U.S. based finance team, ensuring accurate record-keeping and compliance with U.S. accounting standards and regulations, specifically for IOLTA accounts. This role requires strong attention to detail in reviewing transactions, maintaining audit trails, and assisting with reconciliations to support transparent financial reporting. The Bookkeeper will also help maintain vendor documentation and case budget support to enable smooth financial operations.

Job Responsibilities:

• Support the U.S. accounting team by applying a thorough understanding of U.S. accounting principles and compliance requirements related to IOLTA accounts.
• Save and organize all deposit and wire transaction records promptly in NetDocuments as requested.
• Review, verify, and reconcile incoming and outgoing transactions within QuickBooks to ensure accuracy.
• Assist with analyzing aged accounts, identifying discrepancies, and maintaining a clear and transparent audit trail.
• Support monthly reconciliations by reviewing data to confirm balances match bank records and internal ledgers.
• Maintain up-to-date documentation supporting case budgets, tracking all relevant financial transactions.
• Upload financial transactions into the accounting system as needed to keep records current.
• Update and maintain vendor forms and documentation annually to ensure compliance with regulatory standards.
• Collaborate with the accounting team to address issues and support audits or special projects as assigned.

Education and Experience:

• Bachelor’s degree in accounting, Finance, Commerce, or a related field is preferred.
• Relevant certifications such as Certified Public Accountant (CPA), Certified Management Accountant (CMA), or Diploma in Accounting are a plus but not mandatory.
• Formal training or coursework in compliance regulations related to IOLTA accounts is highly desirable.

Skills and Abilities:

• Experience in U.S. accounting principles and compliance standards, particularly regarding IOLTA accounts.
• Highly efficient with QuickBooks Desktop and online and document management systems
• Possess excellent organizational and analytical skills
• Ability to QA and troubleshoot data
• Ability to prioritize tasks and projects based on departmental needs
• Highly self-motivated, self-starter with a critical thinking mindset
• Excellent interpersonal, verbal, attention to detail, and written communication skills
• Dependable, organized, detailed-oriented, great attitude and team player