Vendor Manager

Role & responsibilities

• Manage end-to-end procurement planning for consumables, tools & automotive spare parts
  
• Ensure timely supply of parts to reduce vehicle downtime and maintain TAT
  
• Negotiate pricing, credit terms, service levels & delivery schedules with suppliers
  
• Monitor vendor performance using KPIs: lead time, quality rejection rate, service responsiveness, etc.
  
• Coordinate closely with workshop & stores team for inventory forecasting
  
• Maintain optimum stock levels while avoiding over-stocking / dead inventory
  
• Ensure accurate documentation: GRN, PO, invoices, warranty claims, etc.
  
• Track cost saving initiatives and develop strong supplier relationships
  
• Conduct periodic vendor audits & compliance checks
  
• Resolve discrepancies related to damaged, incomplete or incorrect parts received
  
• Maintain proper database of vendor contracts, rate lists & performance records
  
• Work with finance for timely vendor payments and reconciliation
  
• Ensure adherence to company policies, safety norms & statutory regulations

Preferred candidate profile

• Strong negotiation & vendor relationship management skills
  
• Good knowledge of automotive spare parts, workshop processes & inventory systems
  
• Proficiency in MS Excel, ERP, SAP or inventory management tools
  
• Excellent communication & coordination abilities
  
• Analytical mindset with focus on cost control & reporting

• 25 years of experience in vendor management / spare parts procurement in auto industry