US Payroll Executive

· Payroll Processing (US Payroll):

• Process end-to-end US payroll on a bi-weekly/monthly basis ensuring accuracy and timeliness.
• Validate employee records, timesheets, overtime, incentives, reimbursements, and deductions.
• Ensure compliance with federal, state, and local wage and hour laws (FLSA, state tax rules, garnishments, unemployment, etc.).
• Administer and reconcile pre-tax and post-tax deductions (benefits, 401k, FSA, insurance, etc.).
• Prepare payroll reports and ensure compliance with IRS regulations and year-end filings (W-2, 1099, 941, 940, etc.).

· Statutory Compliance:

• File monthly, quarterly, and annual payroll taxes accurately.
• Coordinate with auditors and ensure compliance with labor laws, ACA, HIPAA, and SOC regulations.
• Maintain employee data confidentiality in line with statutory data protection norms.

· TASC Card (The Administration Source for Compliances – or equivalent):

• Manage and administer employee TASC cards for statutory registrations, compliance documentation, and benefits access.
• Ensure proper activation, usage, renewal, and reporting of TASC cards.
• Coordinate with the vendor/authority for issue resolution, lost cards, or compliance audits.
• Maintain accurate records of TASC card issuance and ensure alignment with payroll and compliance needs.

· General Payroll Support:

• Support in onboarding/offboarding with payroll & statutory documentation.
• Handle employee queries related to salary, deductions, benefits, and compliance.
• Liaise with finance, auditors, and government agencies as needed.
• Bachelor’s degree in Accounting / Finance / HR / Business Administration.
• 3–5 years of hands-on experience in US payroll & compliance.
• Strong knowledge of US federal & state payroll laws, tax filings, and statutory norms.
• Experience in payroll software (ADP, Paychex, Oracle, Workday, or similar).
• Familiarity with TASC card process and vendor management.
• Excellent analytical, problem-solving, and communication skills.
• High attention to detail and confidentiality.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Knowledge of SOX compliance and multi-state payroll processing.

· 401(k) Enrollment & Administration:

• Manage employee 401(k) plan enrollment, changes, and contribution processing.
• Ensure compliance with ERISA, IRS, and DOL regulations.
• Coordinate with plan providers for enrollments, withdrawals, loans, and distributions.
• Provide employees with information regarding investment options, contribution limits, and company match policies.
• Reconcile 401(k) deductions with payroll and resolve discrepancies.
• Assist in annual nondiscrimination testing and compliance reporting.

Job Type: Full-time

Application Question(s):

• Ready to work from office - Monday to Friday (Saturday & Sunday fix off)
• Notice period?
• Current CTC?

Experience:

• Payroll (USA): 2 years (Required)

Language:

• English (Required)

Location:

• Baner, Pune, Maharashtra (Required)

Shift availability:

• Night Shift (Required)
• Overnight Shift (Required)

Work Location: In person